Talent Acquisition Coordinator

Title: Talent Acquisition Coordinator
Pay Rate Range: $40.00/hr.
Employment Type: Contract (W2 through Tekberry)
Assignment Duration: Mid May 2026 Mid November 2026 (6 months)
Schedule: Full-time Monday Friday (8:00 AM 5:00 PM)
Work Arrangement: Hybrid Onsite Tuesday & Wednesday (flexible based on business needs)
Location: Redwood City CA 94063
Job Code:

Overview

Tekberry is seeking a Talent Acquisition Coordinator to support recruiting operations for our client a leading academic institution. This role plays a critical part in delivering a seamless organized and high-quality hiring experience for candidates recruiters and hiring managers.

The ideal candidate is highly organized detail-oriented and thrives in a fast-paced environment managing multiple priorities. This position supports high-volume recruiting activity and requires strong communication coordination and problem-solving skills.

As a Tekberry W2 employee you will have access to health benefits including medical dental vision and 401(k) options.

Key Responsibilities

Interview Coordination & Scheduling

Coordinate and schedule phone virtual (Zoom) and onsite interviews across multiple teams
Support multiple recruiters and manage scheduling for 30 requisitions simultaneously
Proactively manage calendar conflicts rescheduling and last-minute changes
Schedule post-interview debriefs and coordinate feedback sessions

Candidate Experience & Communication

Serve as the primary point of contact for candidates throughout the interview process
Provide clear timely and professional communication to candidates and hiring teams
Guide candidates through interview logistics (virtual and onsite) to ensure a positive experience
Coordinate candidate travel and accommodations when required

Recruiting Operations & Administration

Maintain accurate candidate records and data integrity within the Applicant Tracking System (ATS)
Prepare interview materials including guides evaluation forms and feedback templates
Collect track and consolidate interview feedback for hiring decisions
Facilitate reference checks using tools such as Checkster

Reporting & Process Support

Generate weekly monthly and ad hoc recruiting reports and metrics
Support process improvements and standardization across recruiting workflows
Assist with special projects and additional recruiting initiatives as needed

Qualifications

Required Qualifications

Bachelors degree required
(or Associates degree with 4 years of relevant experience)
Minimum 2 years of experience in Talent Acquisition Coordination or recruiting support
Experience supporting high-volume recruiting environments
Strong experience scheduling Zoom and onsite interviews
Excellent written verbal and interpersonal communication skills
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proficiency with Applicant Tracking Systems (ATS) Google Workspace and Microsoft Office

Preferred Qualifications

Experience supporting large enterprise or university recruiting environments
Familiarity with employment laws EEO and affirmative action practices
Experience coordinating complex multi-panel interview processes

Top Requirements

Talent Acquisition coordination experience in a high-volume environment
Ability to support multiple recruiters and manage 30 active requisitions
Strong experience scheduling both virtual (Zoom) and onsite interviews

Interview Process

Round 1: Phone Screen (20 30 minutes)
Round 2: Zoom Interview (30 45 minutes)
Round 3: Onsite Interview with TA Managers (45 60 minutes)

Work Environment

Hybrid role with minimum 2 days onsite per week (typically Tuesday & Wednesday)
Primary location: Stanford Redwood City Campus; occasional travel to main campus
Fast-paced collaborative recruiting environment
Standard full-time schedule (40 hours/week)

Why Tekberry

We need hard-working reliable professionals who thrive in fast-paced high-impact environments. Tekberry offers weekly pay and access to comprehensive benefits including medical dental vision and 401(k).

Tekberry Inc. is an equal opportunity employer. All qualified applicants will receive consideration without regard to any protected category under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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