Executive Assistant

Miami, FL - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

As an Executive Assistant to the HO Latin America and Caribbean Region you will serve as a high-level strategic partner and helicopter view collaborator. This role is designed for a curious creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs ensuring the President remains focused on mission-critical decision-making.

This role offers a unique insight into top-management decision-making and company strategy expanding your professional network for future leadership or expert paths within Airbus.

Executive Support & Strategic Partnership (30%): Support the manager in daily business including confidential and strategic topics. Study filter and prioritize working files providing recommendations and following up on local implementation of decisions.
Logistics Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.
Event & Project Oversight (20%): Lead the planning and execution of industry customer and staff events. Identify customer value business needs and improvement opportunities while supporting the N-1 management team on specific action plans.
Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.

Qualifications :

Must be currently local to the Miami Metro area
Ability to work in the US without current or future need of visa sponsorship/work authorization
Education: High School diploma required.
Minimum 4 years of international travel arrangements event management and document drafting.
Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
Excellent verbal and written communication in English and Spanish (Required).
Analytical & Digital: Proficient in Google Suite and MS Office.
Efficiency: Extremely organized resourceful and able to prioritize work in a fast-paced environment.
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.

Preferred:

Portuguese or French language fluency.

Physical Requirements:

Presence: 100% Onsite (Miami).
Travel: Ability to travel independently and at short notice (approx. 25%).
Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
Lifting/Carrying documents or equipment up to 30lbs/14kgs.
Mobility to navigate office and production areas including sitting standing and squatting.
PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.

Ability to work in the US without current or future need of visa sponsorship/work authorization is required for this position.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed.

Additional Information :

Heres a heads-up of the upcoming steps:

Phone Interview with Recruiter: Well begin with an introductory call to discuss your background and interest in the role.
Interview with the Hiring Manager
Offer Letter: Well extend you an offer and start the onboarding process.
Background Check & DOT Drug Screen: This step involves conducting a comprehensive background check which includes reviewing criminal history and other relevant records. Additionally a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions
You start your next challenge!

Remote Work :

Employment Type :

Full-time

This role offers a unique insight into top-management decision-making and company strategy expanding your professional network for future leadership or expert paths within Airbus.

Executive Support & Strategic Partnership (30%): Support the manager in daily business including confidential and strategic topics. Study filter and prioritize working files providing recommendations and following up on local implementation of decisions.
Logistics Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.
Event & Project Oversight (20%): Lead the planning and execution of industry customer and staff events. Identify customer value business needs and improvement opportunities while supporting the N-1 management team on specific action plans.
Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.

Qualifications :

Must be currently local to the Miami Metro area
Ability to work in the US without current or future need of visa sponsorship/work authorization
Education: High School diploma required.
Minimum 4 years of international travel arrangements event management and document drafting.
Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
Excellent verbal and written communication in English and Spanish (Required).
Analytical & Digital: Proficient in Google Suite and MS Office.
Efficiency: Extremely organized resourceful and able to prioritize work in a fast-paced environment.
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.

Preferred:

Portuguese or French language fluency.

Physical Requirements:

Presence: 100% Onsite (Miami).
Travel: Ability to travel independently and at short notice (approx. 25%).
Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
Lifting/Carrying documents or equipment up to 30lbs/14kgs.
Mobility to navigate office and production areas including sitting standing and squatting.
PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.

Ability to work in the US without current or future need of visa sponsorship/work authorization is required for this position.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed.

Additional Information :

Heres a heads-up of the upcoming steps:

Phone Interview with Recruiter: Well begin with an introductory call to discuss your background and interest in the role.
Interview with the Hiring Manager
Offer Letter: Well extend you an offer and start the onboarding process.
Background Check & DOT Drug Screen: This step involves conducting a comprehensive background check which includes reviewing criminal history and other relevant records. Additionally a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions
You start your next challenge!

Remote Work :

Employment Type :

Full-time

Key Skills

Time Management
Microsoft Office
Organizational skills
Microsoft Outlook
Microsoft Word
Personal Assistant Experience
Microsoft Powerpoint
Calendar Management
Microsoft Excel
Administrative Experience
Microsoft Outlook Calendar
Google Suite

Apply Now

About Company

Segula Technologies

Why join SEGULA Technologies? Take part in the world of the future in an international corporation with strong growth. At SEGULA Technologies, you will work on exciting projects and shape the future in a company for whom innovation and engineering are inseparable. Subjects like 3D pr ... View more

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