Contract Management Specialist

WHAT YOULL BE DOING

• Collaborates/works with partners and follows the corporate strategic leadership planning and direction related to this function to ensure alignment with corporate objectives and direction.
• Leads the review and optimization of the contract life process for facilities operations and maintenance contracts.
• Constructs performance-based contracts for the supply of services and equipment ensuring contractual obligations are met and performance standards are maintained.
• Structures and prepares procurement documents (RFXs) that are clear and compliant with market standards and trade treaty requirements.
• Develops detailed scopes of work that encompass technical and operational requirements; drafts award packages briefing notes award letters and other procurement and contract-related documents ensuring all contracts are robust and binding and comply with relevant legislation trade treaties and procurement laws.
• Assesses vendor proposals to determine their capability to meet contract requirements; handles vendor performance throughout the contract lifecycle ensuring adherence to contractual terms and addressing any performance issues promptly.
• Administers vendor performance reviews preparing detailed reports on contracted services activities and performance standards for management.
• Provides contract management advisory services to client departments and provides recommendations to management on contract-related issues to ensure informed decision-making.
• Collaborates with legal and risk management teams to strengthen procurement documents and resolve disputes as necessary.
• Maintains tracking and records on procurement and contract activities using project tracking system.
• Performs thorough reviews of existing contracts to assess completeness accuracy and compliance; identifies gaps and evaluates the effectiveness of previous contract management approaches providing recommendations for improvement.
• Analyzes market trends and industry standards to inform budget preparation and procurement strategies; develops and documents the methodology for procurement budget preparation.
• Conducts financial analysis and generates reports to support and inform strategic decision-making processes.
• Liaises with the procurement office and other stakeholders to ensure smooth communication and execution of procurement activities.
  

WHAT WERE LOOKING FOR

• Successful completion of a Community College Diploma in a related field or approved equivalent combination of education and experience.
• Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the National Institute of Government Purchasers and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
• Minimum five (5) years demonstrated related experience in a public sector environment in procurement contract management including contract interpretation and processing and experience dealing with a variety of purchases for both goods and services.
• Thorough knowledge of public purchasing principles and practices procurement laws and contract management systems.
• Ability to demonstrate the Regions core competencies.