Facilities Coordinator

Santa Monica, CA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Facilities Coordinator

Our client is the worlds largest music company. We are looking to add someone to this team who can share the companys passion for commitment to connecting people through the power of music. This company has worldwide reach.

This is an excellent opportunity for the right individual. If interested in exploring this great opportunity please apply directly at are encouraged to apply.

Position Details:

Duration: This is a 3 Month contract position

Hours: MTh 9am5pm PST Fri 9am-1pm PST

What to Expect as a Facilities Coordinator:

The Facilities Coordinator supports the Senior Director of Facilities in the daily operations of our music publishing offices ensuring a safe functional and inspiring environment for employees writers artists and visitors. This role is responsible for coordinating building services vendor relationships maintenance activities space planning and workplace experience initiatives. The ideal candidate is highly organized service-oriented and comfortable working in a fast-paced creative environment.

Facilities & Office Operations

Coordinate day-to-day facilities operations in our Santa Monica office and assist local office managers at other Publishing office locations
Serve as the primary point of contact for maintenance requests and building-related issues
Track building maintenance issues to ensure timely resolution
Support space planning office moves and buildout projects
Coordinate building and parking access for employees contingent workers temps and vendors

Vendor & Building Management

Liaise with property management and landlords on building services and compliance providing landlord with certificates of insurance for all external vendors
Coordinate with external vendors (cleaning security HVAC electrical plumbing etc.)
Coordinate office services and supplies
Support company events listening sessions artist showcases and meetings from a facilities perspective

Budget & Administration

Track facilities-related expenses and assist with budget management
Process invoices and maintain accurate financial records
Maintain inventory of office supplies
Obtain quotes submit purchase orders
Process a consistently large volume of invoices & expenses

Qualifications for Success:

24 years of experience in facilities office management or operations
Experience in a creative media or entertainment environment preferred
Strong organizational and multitasking skills
Excellent communication and customer service skills
Ability to troubleshoot minor maintenance issues

Proficiency in Microsoft Office especially Outlook and Excel
Knowledge of workplace safety standards and building operations preferred

Key Competencies

Service-oriented mindset
Attention to detail
Problem-solving ability
Ability to prioritize in a dynamic environment
Professionalism and discretion

Physical Requirements

Ability to lift up to 30 lbs
Comfortable moving throughout office and studio spaces
Occasional after-hours support for events or urgent issues

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.