Career & Internship Coordinator

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Job Category:

Employment Type:

Job Profile:

Job Summary:

We are seeking a Career Development Coordinator to join the Office of Experiential Learning in the Division for Teaching and Learning (DTL). This position will provide leadership advising and mentorship to scholars engaging in impactful experiential learning opportunities through 1-on-1 advising small-group engagement and workshops facilitation.

This position will manage implement programming and provide advising for the OEL internship program and the OEL career and internship hub. Additionally this position will assist with the organization leadership and professional development of summer and academic-year skill-building and mentoring initiatives within the office.

We seek a team-focused student-centered and outcome-oriented individual who works collaboratively with OEL staff students campus partners and alumni to offer transformative mentorship and career skills-building opportunities. This position will work closely with an inclusive outcome-orientated and dedicated team focused on student engagement and success in high-impact practices. We approach our work with high standards a strong work ethic diversity in thoughts and experiences and forward creativity as we strive to make a positive impact on UW-Madison students. This position provides a lot of variety to someone who likes to learn new things is a motivated self-starter has excellent interpersonal and organizational skills enjoys multi-tasking and thrives in a vibrant student-focused environment. The candidate is expected to be able to work independently with minimum supervision collaborate effectively amongst a team and have a genuine desire to work with students from a variety of backgrounds.

Expected responsibilities for this position include the following:

• Contribute to the development of the strategic vision for the OEL internship program and the OEL career & internship hub and facilitate initiatives in alignment with these goals.

• Manage and provide administrative tasks for the OEL Internship Program and the OEL career & internship hub.

• Exercise supervisory authority including recruiting hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving student employees (which may include graduate assistants) for the OEL internship and mentoring initiatives.

• Use data assessments and evidence-based practices to lead the planning coordination administration and facilitation of 1-on-1 and small group advising mentorship initiatives and professional development programming for students OEL interns and supervisors/mentors.

• Increase student access to career and skill-building opportunities including developing programming and building career and internship pathways specifically tailored to first-generation and limited-income scholars.

• Create and disseminate marketing communications emails and social media posts for career-centered opportunities.

• Knowledgeable about best-practices within the career services field including familiarity with tools frequently utilized to support career development (i.e. Handshake LinkedIn Big Interview etc.).

• Support summer research programming and academic-year mentoring initiatives by providing professional development supervision and organization for the programs.

• Actively and intentionally engage with the career services community including building new partnerships strengthening existing collaborations and seeking out opportunities for joint programming.

This position is full-time 100%.

Terminal 2-year appointment. This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

This position requires most of the work to be performed in-person onsite in the OEL office during normal operating hours Monday through Friday from 8:30am 4:30pm. Some events and 1-on-1 advising will take place during the evenings and occasional weekends with the flexibility to work remotely 1 day/week.

Key Job Responsibilities:

• May identify and maintain a professional network of employers or other stakeholders to facilitate career exploration and employment opportunities for students

• Responds to questions and provides information regarding student services policies procedures and employment preparation

• Develops and delivers career development programming and resource materials across various mediums to provide education to students

• Educates or advises students and recent alumni individually or in groups through various mediums about career exploration self-assessment skills materials development and career decisions

• Support and facilitate mentoring initiatives that promote skill-development

• Recruit hire and manage student employees (which may include graduate assistants) of the OEL Internship Program

• Contribute to the development of the strategic plan and facilitate initiatives in alignment with the goals of OEL and DTL

• Participates in the campus-wide career services community providing input to leadership regarding the development of advising recruitment and co/curricular programs offered by the school/college/unit

Department:

Division for Teaching and Learning Office of Experiential Learning

The Office of Experiential Learning (OEL) supports high-impact practices (HIPs) that connect scholars to real-world experiences. Through intentional programming individual advising and deliberate networking OEL guides undergraduate scholars from a variety of backgrounds and programs including first-generation limited-income and scholars involved in student success programs within DTL.

The OEL Internship Program supports the growth of youth leaders at UWMadison by placing talented students within a variety of high-impact employment opportunities on-campus. Throughout the program interns engage in marketable work experiences that combine their interests while building a desirable skill set instrumental to post-graduation success. OEL Interns accepted into the program also have access to individualized mentorship structured professional development workshops and 1-on-1 career advising that will support their growth professionally and personally as they work in environments dedicated to supporting student success at UW-Madison. An extension of this work includes the career and internship hub. The career and internship hub works to increase access to career paths and internships for OEL students. Utilizing workshops individual and small group advising and strategic partnerships with other campus career centers students receive the support they need to build desirable and robust career-related skills sets.

Compensation:

The starting salary for the position is $54000 (but is negotiable based on experience and qualifications).

This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review thesummary of benefitsfor more information.

Required Qualifications:

• A minimum of 2 years of professional experience (may include undergraduate or graduate level internship/practicum experience) in career services academic advising student services alumni relations human resources recruitment or related field

• Previous experience working with undergraduates in 1-on-1 and small group settings from a variety of backgrounds and socioeconomic statuses

• Ability to work independently and collaboratively with many different audiences

• Cultural competency: ability to work in a diverse environment and serve students staff faculty alumni and employers from a wide variety of backgrounds

• Proven ability to lead plan organize and facilitate professional development programs workshops and events across multiple communication mediums

• Demonstrated initiative to lead prioritize and follow through with multi-faceted tasks and concurrent projects to meet deadlines and established outcomes

• Demonstrated high professional standards curiosity empathy and active listening

• Use proactive practical and data-driven approaches to problem-solving and implementation of appropriate solutions

• Strong written and interpersonal communication skills; ability to communicate effectively to a variety of audiences in a diplomatic concise and professional manner using a variety of mediums

• Strong organizational skills and attention to detail & accuracy

Preferred Qualifications:

• Knowledge of hiring trends experience using career-related tools and familiarity with skills/attributes desired by post-graduate employers

• 1-on-1 and small group career advising recruitment and employment/workforce experience

• Proven ability to develop strategic partnerships and collaborations

• Experience in crafting effective marketing materials website designs and social media posts for a diverse audience

• Experience collecting analyzing and reporting outcome-oriented data to inform programmatic decisions and drive outcomes

• Experience managing supporting recruiting and hiring student workers

• Demonstrated ability to manage uncertainty and remain flexible in a dynamic and evolving environment

• Previous experiences conducting undergraduate research studying abroad and/or completing an internship

Education:

Bachelors Degree Required

Masters Degree Preferred

How to Apply:

To apply for this position please click on the Apply Now button. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note when applying there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered but a cover letter is required to guarantee consideration. Failure to adequately demonstrate experiences aligned with the required qualifications in either a cover letter or resume will result in your application not being considered for employment. The application reviewers will be relying on your written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

The deadline for assuring full consideration is March 16 2026 at 11:59 PM (CST).

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Emma Voight

Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.