Workplace Experience Coordinator
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Belvedere Trading is a leading proprietary trading firm proudly headquartered in downtown Chicago. Our traders work hard to provide liquidity to the market through their market-making activities and are the masters of a diverse set of commodities interest rates exchange-traded funds (ETF) and equity index options. From the beginning we began iteratively investing in our proprietary technology and committing to building our systems from the ground up. Our trading models and software systems are continually re-engineered optimized and maintained to stay on top of the industry.
Our People Team part of the Intel department focuses on delivering employee-first solutions to the business. We go all-out to understand and support our team members needs leverage data to gain insights and trends and advance our human-capital-related applications for efficiency and consistency. We look for passionate team members that excel and their contribution is critical to our continued success. The People Team is comprised of Employee Experience People Operations Talent and Training & Education. These groups work closely together to bring in the best talent for Team Belvedere and from day one make sure that all team members have all the tools they need to succeed and develop through their tenure.
Belvedere Tradings Chicago office is actively seekingaWorkplace Experience Coordinatorwho infuses passionand ownershipinto the office and everything they do. This role is accountable for the overall office experience front office operations and administrative project work requiring creative problem-solving efficient time management and meticulous attention to detail.
The ideal candidate has experience running a busy reception desk coordinating office operations and supporting cross-functional initiatives. This person must becomfortableinteracting with employees at all levelsembracesnew responsibilities andcollaborateseffectively across teams.
This is a highly visible position within the firmthat requiresa high levelofprofessionalismstrong communicationpositivity anda proactive position also requires a foundational understanding of office andfacilitiesoperations comfort with Microsoft Office 365 and the ability to thrive in a fast-paced hands-on environment.
Regular on-site attendancefive daysper week isrequired.
What youll do
- Serve as the front desk point of contact andprimary coordinatorforallChicago office operations.
- Plansand overseesall essential central services such as receptionlunch servicesecurity maintenance mail file management cleaningrecycling and in-office benefits.
- Manage visitor and vendor check-in process.
- Initiate office communication which includes drafting emails general reminders quarterly meetings set up and updates around the office.
- Maintain overall office appearance through daily walkthroughs kitchen andcommon areaupkeep and conference room readiness.
- Liaise with the People team to support employeeonboardingonsiteeventexecutionand quarterly meetings.
- Coordinate andmaintainoffice seating arrangements and floor plans partnering closely with the infrastructure team to manage workspacesetups moves and equipment needs.
- Anticipate needs and resolve operational and administrative issues before they arise.
- Review organize and respond to incoming/outgoing mail email and phone calls.
- Manage track and process expenses.
- Handle highly confidential information with discretion.
- Support Employee Experience Manager withongoing projects and office initiatives.
What youll need
- 2 year(s) of reception and/or office administration experience in a professional environment.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Demonstrated proactive approaches to problem-solving with strong decision-making capabilities.
- Ability to provideaprofessionaland welcoming experience for all employees visitors and vendors.
- Highly resourceful team player with the ability to also be extremely effective independently and drive your own workload.
- Proven ability to handle confidential information with discretion and integrity.
- Proficiencyin Microsoft Office (Outlook Word Excel and PowerPoint Canva).
- Desire to stay current in office productivity and technology tools.
- An ability to lift 30 pounds and regular in-office attendancerequired.
$55000 - $75000 a year
Additionally certain positions at Belvedere Trading are eligible for discretionary bonuses. Our employees have access to a variety of benefits which can be found on our websitehere.
Women and underrepresented groups frequently apply to jobs only if they meet 100% of the qualifications.
We encourage you to break that mold and apply. No candidate is perfect; all have a lot to offer. We welcome your application.
Core Values
The secret to our award-winning culture is our Core Values:Team Belvedere Me In Team Own It Build Rockets and Passionate Discourse.We live and breathe these values every day.
Our Stance
Belvedere is an Equal Opportunity Employer and is committed to providing a non-discriminatory employment environment for its employees. Discrimination against employees and applicants due to race color religion sex national origin disability age military and veteran status is prohibited. Belvedere encourages initiatives to increase diversity and provide equal opportunity to all applicants and employees. Belvedere is committed to providing a positive environment in which team members are treated with respect dignity and courtesy. Our firm believes in a dynamic culture of inclusion and diversity where people thrive on individual and organizational characteristics values experiences and backgrounds.
Please note that Belvedere Trading does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resumes will become the property of Team Belvedere. No phone calls please.
Any questions regarding the virtual recruiting process please reach out toemailprotected.
Work Schedule: Regular and reliable attendanceduring standard business hours.
Occasional nights and weekends.
Amount of Travel Required: Travel may occasionally be required for off-site events conferences or job fairs depending on the needs of the role.
Physical: Ability to sit and concentrate for long periods of time as well as the ability to lift 30 pounds
Sponsorship: Not available for this position.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Computer Science
- user experience
- User Interface
- SME
- CSS
- Interaction Design
- Windows
- Android
- Usability Studies
- Visual Design
- HTML
- User Research
- JavaScript
- Web Services
- Wireframes
About Company
Belvedere Trading is a leading proprietary trading firm located in Chicago, specializing in equity index and commodity derivatives.
