QMS Assistant

Primary Duties & Responsibilities

1. Document Control

• Maintain and control QMS documents and records in accordance with established document control procedures.
• Ensure timely review approval distribution and archival of controlled documents.
• Monitor document revision status and ensure only current versions are available at points of use.
• Support audits by providing controlled documents and records as required.

2. Compliance Obligation Monitoring

• Assist in tracking applicable regulatory statutory customer and internal compliance obligations.
• Maintain compliance registers logs and related records.
• Support periodic reviews to verify ongoing compliance with applicable requirements.
• Escalate potential compliance gaps to the QMS or Quality Manager

3. Corrective Action Support

• Assist in the administration of 8D Qualityze (online platform in managing corrective actions.)
• Track corrective action status due dates and effectiveness checks.
• Follow up with process owners to ensure timely closure of assigned actions.

4. Continual Improvement Support

• Support the collection tracking and reporting of improvement initiatives (Bright Ideas) and quality metrics.
• Assist in documenting improvement actions arising from audits management reviews and performance analysis.
• Help maintain logs for nonconformities improvement opportunities and lessons learned.

5. Administrative Support

• Provide general administrative support to the QMS and Quality teams.
• Prepare reports presentations and meeting minutes related to QMS activities.
• Coordinate schedules for audits reviews and quality-related meetings.
• Maintain organized and accurate QMS files and databases.

Education & Experience

• Bachelors degree in engineering Business Administration or a related field (or equivalent experience).
• 13 years of experience in a quality compliance or document control role preferred.
• Familiarity with ISO 9001 or similar management systems is an advantage.

Skills

• Strong organizational and document management skills.
• Attention to detail and ability to maintain accurate records.
• Basic understanding of compliance corrective actions and quality processes.
• Proficiency in MS Office and document management systems (e.g. Agile PLM SharePoint or similar).
• Effective communication and follow-up skills.

Working Conditions

• This role is 100% onsite

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work