QMS Assistant

Rosario - Philippines

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

Primary Duties & Responsibilities

1. Document Control

Maintain and control QMS documents and records in accordance with established document control procedures.
Ensure timely review approval distribution and archival of controlled documents.
Monitor document revision status and ensure only current versions are available at points of use.
Support audits by providing controlled documents and records as required.

2. Compliance Obligation Monitoring

Assist in tracking applicable regulatory statutory customer and internal compliance obligations.
Maintain compliance registers logs and related records.
Support periodic reviews to verify ongoing compliance with applicable requirements.
Escalate potential compliance gaps to the QMS or Quality Manager

3. Corrective Action Support

Assist in the administration of 8D Qualityze (online platform in managing corrective actions.)
Track corrective action status due dates and effectiveness checks.
Follow up with process owners to ensure timely closure of assigned actions.

4. Continual Improvement Support

Support the collection tracking and reporting of improvement initiatives (Bright Ideas) and quality metrics.
Assist in documenting improvement actions arising from audits management reviews and performance analysis.
Help maintain logs for nonconformities improvement opportunities and lessons learned.

5. Administrative Support

Provide general administrative support to the QMS and Quality teams.
Prepare reports presentations and meeting minutes related to QMS activities.
Coordinate schedules for audits reviews and quality-related meetings.
Maintain organized and accurate QMS files and databases.

Education & Experience

Bachelors degree in engineering Business Administration or a related field (or equivalent experience).
13 years of experience in a quality compliance or document control role preferred.
Familiarity with ISO 9001 or similar management systems is an advantage.

Skills

Strong organizational and document management skills.
Attention to detail and ability to maintain accurate records.
Basic understanding of compliance corrective actions and quality processes.
Proficiency in MS Office and document management systems (e.g. Agile PLM SharePoint or similar).
Effective communication and follow-up skills.

Working Conditions

This role is 100% onsite

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.

Coherent Philippines Pte Ltd shares the 5 key principles of fair employment practices and is committed to adopting these principles in the management of our human resources. We believe that the effective implementation of fair employment practices will bring about a more harmonious and progressive work environment within our organization and contribute towards making Philippines a great place to work.

Required Experience:

Junior IC

DescriptionPrimary Duties & Responsibilities1. Document ControlMaintain and control QMS documents and records in accordance with established document control procedures.Ensure timely review approval distribution and archival of controlled documents.Monitor document revision status and ensure only cu...