Office Manager

Portland, TX - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

The successful candidate will liaise directly the General Manager as part of a team tasked with managing a CVD diamond facility in Gresham Oregon. This is a critical site based role with opportunity for addition the Office Manager will be responsible for assisting administrative and support business services. This will require critical decision making and problem solving capabilities.

For the successful candidate a skill set is important however equal emphasis will be put on personal abilities in terms of being a proactive leader with the ability to communicate well and to think outside the box.

What youll do:

Be the main point of contact for all Guests to the facility up to including co-ordination with agendas food preferences travel arrangements hot desk reservation etc.
Manage and maintain office facilities and services including coordination with Facilities department and service providers e.g. catering janitorial landscaping etc.
Provide administrative and logistical support e.g. coordinate meetings offsite conferences. At times will include note taking and agenda management.
Arranging travel for team members on site or at other sites plane accommodations rentals taxis etc.
Support marketing efforts including managing social media posts and updating marketing materials.
Credit card reconciliation required purchase order management is desirable.
Excise sound judgement and discretion when managing confidential conversations documentation and data
Proficient in Microsoft suite including Excel Sharepoint and Outlook
Create flyers signage and other internal communication tools to keep employees informed of company updates policies and events ensuring materials are accessible to a multilingual workforce and support clarity inclusion and engagement.
Conduct new hire preparation and help with the on boarding process.

Qualifications :

Education. High school diploma or equivalent (required); additional education in business or administration is a plus.
Experience. Minimum of 2 years in an administrative role; Proficient with Microsoft Office.
Adaptability. Ability to work in a fast-moving environment and make independent decisions.
Culture. Hands-on experience contributing to employee engagement through events internal communications recognition efforts and creating a welcoming inclusive workplace culture.
Collaboration. Understands the importance of and has the ability to communicate effectively.
Accountability. Looks beyond role to what is good for the business. Follows through on commitments and takes responsibility.

Remote Work :

Employment Type :

Full-time

What youll do:

Be the main point of contact for all Guests to the facility up to including co-ordination with agendas food preferences travel arrangements hot desk reservation etc.
Manage and maintain office facilities and services including coordination with Facilities department and service providers e.g. catering janitorial landscaping etc.
Provide administrative and logistical support e.g. coordinate meetings offsite conferences. At times will include note taking and agenda management.
Arranging travel for team members on site or at other sites plane accommodations rentals taxis etc.
Support marketing efforts including managing social media posts and updating marketing materials.
Credit card reconciliation required purchase order management is desirable.
Excise sound judgement and discretion when managing confidential conversations documentation and data
Proficient in Microsoft suite including Excel Sharepoint and Outlook
Create flyers signage and other internal communication tools to keep employees informed of company updates policies and events ensuring materials are accessible to a multilingual workforce and support clarity inclusion and engagement.
Conduct new hire preparation and help with the on boarding process.

Qualifications :

Education. High school diploma or equivalent (required); additional education in business or administration is a plus.
Experience. Minimum of 2 years in an administrative role; Proficient with Microsoft Office.
Adaptability. Ability to work in a fast-moving environment and make independent decisions.
Culture. Hands-on experience contributing to employee engagement through events internal communications recognition efforts and creating a welcoming inclusive workplace culture.
Collaboration. Understands the importance of and has the ability to communicate effectively.
Accountability. Looks beyond role to what is good for the business. Follows through on commitments and takes responsibility.

Remote Work :

Employment Type :

Full-time

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

Apply Now

About Company

Anglo American De Beers Group

Element Six, part of De Beers Group, is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials. With research and development facilities and manufacturing sites in the UK, Ireland, Germany, South Africa and the US, we have b ... View more

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