Admin Services Coordinator Cardiothoracic Surgery

Iowa, IA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

The Administrative Services Coordinator (ASC) functions as administrative support to the Department of Cardiothoracic Surgery faculty duties include supporting operations OR scheduling planning activities and ensuring timely flow of information to and from faculty to internal and external colleagues and ASC may be tasked with specific projects related to the work of the faculty they support and should be proficient with details timelines and meeting expectations. The ASC will support the corporate mission vision and values of the Department of Cardiothoracic to be flexible and approach workload with collaboration and teamwork is essential.A high level of professionalism confidentiality and independent judgment is necessary in this welcome applicants from a variety of backgrounds. No prior knowledge of medical terminology needed. Supervision of this individual will be from the Department Administrative Officer.

Position Responsibilities

Provide all aspects of high level confidential administrative support to faculty and APPs which includes calendarsand other highly sensitive information.
Provide Operating Room scheduling throughout the Department of Cardiothoracic Surgery. *This duty is 50% of this position.
Establish and maintain employee schedules in ELMS.
Prepare reports and monitor OR utilization.
Maintain computer inventory for the department.
Develop and maintain physical and electronic filing systems.
Departmental liaison for internal and external partners in the interpretation of policies procedures and projects.
Collaborate and help with the credentialing and onboarding process for APPs.
Plan and execute monthly department community building events.
Plan and create annual department newsletter.
Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Respond to internal and external requests concerning Department services and personnel.
Ensure appropriate follow-up actions are taken.
Initiate subsequent follow-up meetings and communication for key stakeholders across the mission elements.
Independently draft complex correspondence and communications to both internal and external recipients on a variety of topics as needed.
May perform other duties as assigned.

Department Summary:The UI Department of Cardiothoracic Surgery is committed to saving lives and improving our patients quality of life through excellent surgical techniques and extraordinary patient care. Our surgeons and medical professionals address a wide variety of complex medical issues. Our specialists provide critical surgical support among comprehensive multidisciplinary teams.

Percent of Time:100%
Schedule:7:30am 4:30pm or 8:00am 5:00pm.
Location:UI Health Care Main campus
Pay Grade:2B

Required Qualifications:

A bachelors degree or an equivalent combination of education and experience is required.
6 months to 1 year of recent and relevant administrative experience.
Experience working independently to manage to assess priorities and set/achieve goals.
Excellent written and verbal communication to independently draft to collaborate and communicate professionally to a variety of audiences.
Proficiency in Microsoft office programs including Excel Power Point Office and Word.
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Strong attention to detail and the ability to meet tight deadlines in situations both complex and sensitive in nature.

Desired Qualifications:

Experience using EPIC.
Knowledge of University of Iowa policies procedures IT services and standards.
Previous experience in academic medicine administration or support.

UI Health Care Core Values (WECARE)

Welcoming	We have an environment where everyone has a voice that is heard; that promotes the dignity of our patients trainees and employees; and allows all to thrive in their health work research and education.
Excellence	We achieve and deliver our personal and collective best in the pursuit of quality and accessible health care education and research.
Collaboration	We collaborate with health care systems providers and communities across Iowa and the region as well as within our UI community. We believe teamworkguided by compassionis the best way to work.
Accountability	We behave ethically act with fairness and integrity take responsibility for our own actions and respond when errors in behavior or judgment occur.
Respect	We create an environment where every individual feels safe valued and respected supporting the well-being and success of all members of our community.
Empowerment	We commit to fair access to research health care and education for our community and opportunities for personal and professional growth for our staff and learners.

In order to be considered applicants must upload a resume under submission relevant materials that clearly address how they meet the listed required and desired qualifications of this position. A cover letter is also requested.

Job openings are posted for a minimum of 7 calendar days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

References: Five professional references will be requested and required at a later step in the recruitment process

Additional Information

Compensation

Contact Information

Required Experience:

Position Responsibilities

Provide all aspects of high level confidential administrative support to faculty and APPs which includes calendarsand other highly sensitive information.
Provide Operating Room scheduling throughout the Department of Cardiothoracic Surgery. *This duty is 50% of this position.
Establish and maintain employee schedules in ELMS.
Prepare reports and monitor OR utilization.
Maintain computer inventory for the department.
Develop and maintain physical and electronic filing systems.
Departmental liaison for internal and external partners in the interpretation of policies procedures and projects.
Collaborate and help with the credentialing and onboarding process for APPs.
Plan and execute monthly department community building events.
Plan and create annual department newsletter.
Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Respond to internal and external requests concerning Department services and personnel.
Ensure appropriate follow-up actions are taken.
Initiate subsequent follow-up meetings and communication for key stakeholders across the mission elements.
Independently draft complex correspondence and communications to both internal and external recipients on a variety of topics as needed.
May perform other duties as assigned.

Percent of Time:100%
Schedule:7:30am 4:30pm or 8:00am 5:00pm.
Location:UI Health Care Main campus
Pay Grade:2B

Required Qualifications:

A bachelors degree or an equivalent combination of education and experience is required.
6 months to 1 year of recent and relevant administrative experience.
Experience working independently to manage to assess priorities and set/achieve goals.
Excellent written and verbal communication to independently draft to collaborate and communicate professionally to a variety of audiences.
Proficiency in Microsoft office programs including Excel Power Point Office and Word.
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Strong attention to detail and the ability to meet tight deadlines in situations both complex and sensitive in nature.

Desired Qualifications:

Experience using EPIC.
Knowledge of University of Iowa policies procedures IT services and standards.
Previous experience in academic medicine administration or support.

UI Health Care Core Values (WECARE)

Welcoming	We have an environment where everyone has a voice that is heard; that promotes the dignity of our patients trainees and employees; and allows all to thrive in their health work research and education.
Excellence	We achieve and deliver our personal and collective best in the pursuit of quality and accessible health care education and research.
Collaboration	We collaborate with health care systems providers and communities across Iowa and the region as well as within our UI community. We believe teamworkguided by compassionis the best way to work.
Accountability	We behave ethically act with fairness and integrity take responsibility for our own actions and respond when errors in behavior or judgment occur.
Respect	We create an environment where every individual feels safe valued and respected supporting the well-being and success of all members of our community.
Empowerment	We commit to fair access to research health care and education for our community and opportunities for personal and professional growth for our staff and learners.

Job openings are posted for a minimum of 7 calendar days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

References: Five professional references will be requested and required at a later step in the recruitment process

Additional Information

Compensation

Contact Information

Required Experience:

Key Skills

Drilling Engineering
Generator
Biotechnology
Asset Management
Architectural Design

Apply Now

About Company

UIOWA

The University of Iowa is a top-tier public research university in Iowa City—home to more than 32,000 students, offering world-class programs across 200+ fields of study, renowned especially for its creative writing, acclaimed medical center, and balanced excellence in the arts and sc ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click