Executive Assistant

Hyderabad - India

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

1. Executive Support

Calendar Management: Proactively managing complex schedules resolving booking conflicts and ensuring the executive has buffer time between meetings.

Travel Coordination: Planning end-to-end travel itineraries including flights hotels visas and ground transportation.
Communication Bridge: Acting as the primary point of contact between the executive and internal/external stakeholders. This often involves drafting emails or memos on the executives behalf.
Meeting Logistics: Preparing agendas taking minutes and following up on action items to ensure projects stay on track.

2. Front Office Operations

Guest Hospitality: Welcoming clients candidates and vendors with a professional demeanor.

Call Routing: Screening and directing incoming calls to the appropriate departments while filtering out solicitations.
Mail & Logistics: Managing incoming/outgoing couriers distributing mail and overseeing the reception areas aesthetic.
Security Liaison: Monitoring visitor logs and issuing badges to ensure office security protocols are followed.

3. Administrative & Facilities Management

Office Supplies: Tracking inventory and ordering stationery pantry supplies or business cards.

Vendor Management: Coordinating with building maintenance cleaners or catering services for office events.
Expense Reporting: Processing receipts and managing petty cash or departmental budgets.
Digital Filing: Maintaining organized digital and physical filing systems for easy retrieval of contracts or records.

1. Executive Support Calendar Management: Proactively managing complex schedules resolving booking conflicts and ensuring the executive has buffer time between meetings. Travel Coordination: Planning end-to-end travel itineraries including flights hotels visas and ground transportation. Communic...