This is a split position working 6 hours/day as School Attendance Secretary and 2 hours/day as Library/Media Secretary. 8 hours total
| Job Title: Secretary School Attendance |
| Pay Program: Support Staff | FLSA Status: Non-Exempt |
| Reports to: School Principal(s) or Designee | Pay Range:CH 9 $20.42 - $22.70 |
| Work Year: 207 Days / 6 Hours |
VISION: To Engage Equip and Empower Each and Every Student Each and Every Day.
SUMMARY: Operating under the general supervision of the school Principal(s) the employee will perform a variety of secretarial responsibilities and performs all attendance related duties. Employee acts as a technical resource for others inside the district including administrators staff teachers students and parents by maintaining accurate and complete student attendance records. This position responds to electronic and in person inquiries which requires interpreting policies while providing information. They are also often a first point of contact for the public staff students and parents entering the school and must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| Job Tasks Descriptions |
| 1. Monitors and processes daily student attendance data entries in the student tracking database and maintains attendance records according to district policy. Generates a variety of attendance related reports for administrative staff and state compliance requirements. Issues timely attendance/illness letters and other correspondence providing customer service to attendance related communications. Provides substitute teacher assistance regarding attendance and general overall school lay-out and works with the Attendance Case Managers providing reports information and updates as needed. |
| 2. Supports the front counter and office traffic providing assistance across a variety of topics including but not limited to early/late departures/arrivals visitor sign in/out and student/staff in-school contact as necessary. Facilitates general customer service assistance for staff parents visitors vendors and student questions and concerns. Answers the telephone throughout their day and is responsible for maintaining the automated calling system. |
| 3. Maintains timely updates to the student cumulative (CUM) files and student tracking database in accordance with district policy. Coordinates and documents new student enrollment registration process and oversees student transfer requests in compliance withSchool of Choice policy. Handles documentation process of student suspensions withdraws and expulsions. Oversees internal transfer of student CUM Folders to and from Pupil Records. |
| 4. Assists with the state mandated October Count through the generation of monthly and annual count reports and functioning as a contact person for the schools October Count event. |
| 5. Updates and generates Grade Report Cards then oversees the distribution of midterm and yearend Report Cards. |
| 6. Prepares a variety of reports letters and other communications as requested by administrators and/or teachers. Perform updates to the parent communication website School Connects and conducts other clerical duties as needed. |
| 7. Provides training task assignment and supervision for Office Student Aides as assigned. |
| 8. Performs the duties of the Health Assistant and/or Work Room Assistant in their absence. |
| 9. Prepares compiles and submits data for annual CDE reports |
| 10. Perform other duties as assigned. |
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma or equivalent and including courses in office technology and office skills
- Minimum of one year clerical and/or secretarial experience required. Experience in a school environment preferred
LICENSES REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire
- CPR and First Aid certifications within 60 days of hire
TECHNICAL SKILLS KNOWLEDGE & ABILITIES:
- Exceptionalcustomer service and public relations skills
- Strong oral communication and phone etiquette skills
- Strong written communication skills
- Personal computer and keyboarding skills
- Basic math anddata entry skills
- Interpersonal relationship building skills
- Ability to manage multiple priorities with frequent interruptions
- Ability to listen effectively and take direction from multiple sources
- Ability to maintain confidentiality in all aspects of the job
- Ability to promote and follow Board of Education policies and building and department procedures.
- Ability to communicate interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of and experience with personal computers and peripherals
- Operating knowledge of and experience with typical office equipment such as copier fax machine scanners etc.
- Operating knowledge of and experience with office software such as word processing spreadsheets and email
- Operating knowledge of student information and scheduling software parent communication software and the automated calling system within three months of hire
| Job Title: Secretary Instructional Support Library/Media |
| Pay Program: Support Staff | FLSA Status: Non-Exempt |
| Reports to: Director Curriculum | Pay Range:CH 6 $17.57 - $19.97 |
| Work Year:196 Days / 2 Hours |
VISION:To Engage Equip and Empower Each and Every Student Each and Every Day.
SUMMARY: Operating under the general supervision of the Curriculum Director this employee performs a variety ofsecretarial and administrative duties for the Library/Media Department and performs alldaily library/media related duties at the assigned building. Employee acts as a technical resource for others inside and outside the District regarding Library/Media policies procedures and activities and as such must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| Job Tasks Descriptions |
| 1. Receives processes and distributes library materials books and media to all District schools public and private. Assists the Library/Media Catalogue Specialist with daily library traffic providing assistance across a wide variety of topics including but not limited to utilizing the Districts integrated library system. This position facilitates basic research and general customer service assistance to District 51 students staff and community library users. |
| 2. Maintains timely updates to District database systems regarding library and media accounts including preparing overdue notices and billing statements. This position manages inter-library and intra-library loans of materials and books for school libraries. Duties under this responsibility include checking-in and checking-out materials receiving new materials into District inventory and proper labeling of new resources. |
| 3. Troubleshoots order errors for the Districts library and media inventory from a variety of third-party Vendors. Requires excellent inventory tracking and public relations skills to facilitate returns replacement materials error reconciliations and payments with vendors and District schools. This position is often the first point of contact for library vendors and as such must work cooperatively to facilitate these interactions. |
| 4. Coordinates the Districts magazine and journal subscription orders for each school. Providing access to a variety of resources such as e-books text-based databases digital archives journals and magazines this position oversees the entire order process each spring including ordering receiving distributing and payments. This position is the liaison between schools and magazine jobbers. |
| 5. Organizes the Secondary and Para-Librarian meetings including setting up the facility meetings schedules preparing the agendas and meeting materials. This position attends these meetings and documents the meeting minutes. |
| 6. Prepares a variety of reports book/media lists signage and materials displays as well as other communications as requested throughout the year and compiles data for reports as requested and/or needed. This position also assists school Library/Media Secretaries and Elementary Paraprofessionals with inventory counts and partakes in developing updates to Library policies and procedures. |
| 7. Perform other duties as assigned. |
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma or equivalent and including courses in office technology and clerical duties;
- Bilingual oral and written skills English/Spanish are desirable;
- Minimum of two years clerical and/or library experience desired. Experience in a school environment preferred
LICENSES REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire;
- Valid Colorado Drivers License or Identification required.
- Attend and successfully complete all staff development training as required by state law or as directed by supervisor.
TECHNICAL SKILLS KNOWLEDGE & ABILITIES:
Cultural Awareness ï½This employee must possess a basic knowledge of local cultural diversity and how District services are provided.
- Well-developed English oral and written communication skills preference for bi-lingual Spanish oral and written skills;
- Well-developed customer service public relations and interpersonal relationship building skills;
- Well-developed writing organizational scheduling report writing and record keeping skills;
- Strong ability to apply basic math & bookkeeping skills and calculations with a high-degree of accuracy;
- Strong research and organizational skills;
- Working knowledge and awareness of laws and statutes as outlined in the:
- Every Student Succeeds Act (ESSA 2015)
- Individuals with Disabilities Act (IDEA )
- Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act;
- Colorado Exceptional Childrens Education Act (CRS);
- Ability to maintain confidentiality in all aspects of the job especially as related to personnel issues;
- Ability to work independently as needed with minimal direction and/or supervision;
- Ability to manage multiple priorities and frequent interruptions in a timely manner;
- Ability to be adaptable and flexible with critical thinking and problem-solving/resolution capabilities;
- Ability to promote and follow Board of Education policies building and department procedures;
- Ability to communicate interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds;
- Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of and experience with personal computers a variety of printers and peripherals
- Operating knowledge of and experience with office software such asGoogle Suite and Officeword processing spreadsheets and email;
- Operating knowledge of and experience with typical office equipment such as copier fax machine scanners etc.
- Operating knowledge of the student tracking database and library/media software within three months of hire
Salary & Benefits:
View all salary schedules for the current school year at: regarding D51 Benefits can be found here: Experience:
Junior IC
Job Location:
Monthly Salary:
$ 17 - 19
Posted on:
22 hours ago
Vacancies:
1 Vacancy
