Legal Administrative Assistant

• Highly organized and detail-oriented:You will need to be able to multitask and prioritize while focusing on the details and steps of your work and the final products.
• Adaptable:You will need to be flexible in changing situations and environments which may include receiving instructions from multiple attorneys and senior-level staff members.
• A self-driven team player: You willworkin a fast-paced environment and need to take initiative without waiting for specific instructions to stay on top of what needs to be accomplished.
• An exceptional communicator with people skills:You will interact with various staff members other departments and the public so you will need to demonstrate diplomacy politeness and tact when building and maintaining effective working relationships to achieve shared goals.
• Professional and results-driven:You will be expected to demonstrate a strong work ethic by proactively meeting deadlines producing quality work products and taking accountability for the outcome of assigned projects.

• Drafting and typing a variety of complex legal documents including pleadings resolutions ordinances legal opinions arbitration briefs contracts agreements legal forms interoffice memoranda and correspondence.
• Reviewing finished documents for accuracy formatting compliance with court rules policies procedures and appropriate English usage.
• Preparing templates filing pleadings and other documents with the courts.
• Scheduling and maintaining appointment and hearing calendars.
• Scheduling deposition and conference rooms.
• Receiving referring and responding to telephone calls and visitors.
• Processing mail.
• Maintaining attorney files.
• Reviewing and obtaining attorney signatures on a variety of administrative and legal documents.
• Receiving overflow work from the Supervising Legal Administrative Assistant.

• Your work will have a direct impact on the Citys ability to provide important public services to the Oakland community which has a rich and dynamic history.
• You will be an integral component of the team playing a key role in supporting attorneys and maintaining the organization and efficiency that allows the office to function smoothly.
• As a full-service City Oakland will continually provide you with daily challenges and variety that keep things exciting.
• City of Oakland offices are located mainly in the heart of Downtown Oakland and are easily accessible by public transportation.
  

• You will need to provide varied and complex administrative assistance to multiple attorneys.
• You will be handling multiple tasks with competing and critical deadlines.
• You will need to file calendar and serve legal documents which must be done in compliance with court rules.

• Action & Results Focused (Taking Initiative):Initiating tasks and focusing on accomplishment
• Adaptability:Responding positively to change and modifying behavior as the situation requires
• Attention to Detail: Focusing on the details of work content work steps and final work products
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Establishing Credibility: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others
• Handling Stress: Maintaining emotional stability and self-control under pressure challenge or adversity
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Learning Agility: Seeking learning opportunities and applying the lessons to ones work
• Listening: Fully comprehending spoken communication
• Reading Comprehension: Understanding and using written information
• Oral Communication: Engaging effectively in dialogue
• Professional & Technical Expertise: Applying technical subject matter to the job
• Professional Integrity & Ethics: Displaying honesty adherence to principles and personal accountability
• Teamwork: Collaborating with others to achieve shared goals
• Writing: Communicating effectively in writing

This recruitment will produce two eligible lists. The restricted list will be for full-time permanent part-time or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process.

Education:

Equivalent to the completion of the twelfth grade. Legal secretarial legal assistance or paralegal coursework is desirable.

Experience:

• Type/word process at a net rate of 60 words per minute

• Legal secretarial legal assistance or paralegal coursework is desirable

• Possession of a Notary Public license

• Experience with Federal Rules of Civil Procedure; California Code of Civil Procedure Court Rules and California Style Manual

• Experience with municipal litigation procedures

The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online and HR staff reviews their experience education and training listed on the application against the minimum qualifications listed for each position.

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge skills and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review candidates may clarify information already provided on their application. No additional work history education or certifications will be accepted. Any decisions made during this review process will be final.

For this recruitment all qualified applicants will be invited to take an online multiple-choice test (weighted 100%). You will have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch the week of March 16 2026.

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points for example if you are a Veteran with an honorable discharge or if you are a current City of Oakland resident. If youre applying to a restricted posting and you are eligible as a current City employee you may also receive additional points for your City service. Extra points are only applied to passing scores so if you do not pass every element of the testing process you cannot use extra points to pass.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

• Work/Life Balance: 37.5-hour work weeks and a flexible/hybrid remote schedule
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health:The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here: Working for Oakland City of Oakland CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online please contact GovernmentJobs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system. For recruitment-specific questions please contact Cynthia Ng Senior Human Resource Analyst at .