Administrative Supervisor Alfred Specialty Medicine
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Job Location:
Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Bayside Health
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne the Mornington Peninsula Koo Wee Rup Bass Coast and Southern Gippsland. We have more than 15 main sites including hospitals centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22000 dedicated staff are focused on providing exceptional equitable and locally connected care through shared expertise compassion and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health Bass Coast Health Gippsland Southern Health Service Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
- Permanent Full Time Position (80 hours per fortnight)
- Managers and Administrative Worker Grade 3
- Join a dynamic team providing great patient customer service
- Located at The Alfred
- Great staff benefits!
The Department
The Alfred Specialty Medicine program is comprised of six clinical units incorporating Clinical Genetics and Genomics Dermatology Endocrine and Diabetes Gastroenterology Renal and Rheumatology. The program provides admitted multiday care (Ward 4WA) and same day Dialysis services (Alfred Caulfield and Sandringham campuses). The program also provides specialist outpatient and ambulatory care proving >42000 patient consultations per year across The Alfred Caulfield and Sandringham campuses. The inpatient component of the program admits >22000 patients per year across the Gastroenterology Renal Endocrine/Diabetes and Rheumatology addition Alfred Specialty Medicine contributes to world-leading research and provides patients with access to the latest innovations in clinical trials and medical care.
The Role
The Administration Supervisor performs a range of leadership administrative and clerical tasks to support and assist the daily functions and activity of the Alfred Specialty Medicine Consulting Clinics. The Administrative Supervisor reports directly to the Nurse Manager of Alfred Specialty Medicine Consulting Clinics. The Administration supervisor brings approachable leadership responsiveness and provides professional support to ensure service and patient outcomes are delivered.
The job willsee you:
Leading your administration team to deliver customer focused outcomes
Supportingclinical staff(administrative teamdoctorsand nurses) with administrative tasks
Greeting patients handling referrals answering phonecallsand scheduling patient appointments
Providing Administrative cover for Specialist Consulting Clinics whenrequired
Maintaining and reviewing billing and VINAH reporting asrequired
Contributing to quality improvement initiatives
Experience and Qualifications Required
Highly Desirable
Previousexperience and proven skills as a supervisor ofstaff (preferably within a hospitalsetting)
Experience in leading or managing a team
Experience with patient management systems such as IPM and Cerner
Personable customer focused approach and commitment to high quality service
Desirable
Demonstrated computerproficiencyincluding MS Word MSPowerPointand MS Excel (foundational)
Sound administration experience in a hospital environment
Understanding of confidentiality and privacy legislation
Understanding of medical terminology
Ability to plan workflow prioritise and delegate to meet deadlines
Benefits
- Discounted car parking (subject to availability)
- Salary packaging with novated leasing
- Alfred campus close to public transport
- Onsite gym
- Easy public transport access and discounted care parking
Please submit cover letter to support resume
If you have any queries regarding the role please contact Emily Symeopoulos Nurse Manager -
Applications close at 11 pm Friday 5th March 2026.
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people people with disability and people of all genders sexualities and cultural backgrounds.
If you require adjustments to the recruitment and selection process or require an alternative format to any of the application materials please dont hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020 health care workers in Category A or B roles (as determined by the departments risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
Required Experience:
Manager
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
About Company
At Alfred Health, we provide the most comprehensive range of healthcare services in Victoria through our three hospital campuses, a large network of community programs and 18 state-wide services.
