Maintenance Administrative Assistant

Cleveland, TN - USA

Hourly Salary: $ 21 - 31

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Title: Maintenance Administrative Assistant

Location: Cleveland OH

Business Unit: Team Wendy -17000 Saint Clair Cleveland OH 44110

Purpose of Position

The Maintenance Administrative Assistant provides critical administrative data management and inventory tracking support to the Maintenance function. This role is responsible for maintaining accurate maintenance records work orders preventative maintenance documentation and maintenance parts and supplies inventory data to ensure operational continuity and compliance. The position enables maintenance leadership to focus on execution and continuous improvement by ensuring data integrity visibility and timely reporting across maintenance and inventory systems.

Administrative & Operational Support

Provide administrative support to the Maintenance department including scheduling document preparation and correspondence

Serve as a central point of contact for maintenance documentation records and data requests

Coordinate maintenance-related meetings training documentation and communications as needed

Support purchase requisitions invoice tracking and basic vendor documentation in alignment with company processes

Data Entry & Records Management

Accurately enter update and maintain maintenance data within CMMS ERP or internal tracking systems

Create update and close work orders as directed by maintenance leadership

Maintain preventative maintenance (PM) schedules logs and completion records

Ensure all maintenance documentation is properly filed controlled and audit-ready

Reporting & Compliance Support

Generate routine and ad hoc maintenance reports (e.g. PM compliance downtime work order status)

Support compliance requirements related to safety quality ISO and regulatory standards

Assist with internal and external audits by organizing and providing required maintenance documentation

Continuous Improvement & Collaboration

Identify opportunities to improve administrative efficiency data accuracy and reporting processes

Collaborate with Maintenance Operations Quality and Supply Chain teams to ensure data alignment

Support special projects shutdown planning and equipment ramp activities as assigned

Qualifications

High school diploma or GED required
13 years of administrative data entry or clerical experience preferably in a manufacturing or maintenance environment
Strong data entry accuracy and attention to detail
Proficiency in Microsoft Office (Excel Word Outlook)
Ability to manage multiple priorities in a fast-paced environment

Preferred

Experience with CMMS or ERP systems (e.g. IFS SAP Maximo or similar)
Familiarity with maintenance terminology preventative maintenance concepts or manufacturing operations
Prior experience supporting audits or compliance documentation

Knowledge Skills and Abilities (KSAs)

High level of organization and data integrity
Strong written and verbal communication skills
Ability to work independently while supporting cross-functional teams
Discretion when handling sensitive or confidential information
Continuous improvement mindset with a customer-service orientation

Physical & Work Environment

Office-based role with frequent interaction with maintenance and production teams
Occasional time spent on the production floor may be required

Success Indicators

Accurate and timely maintenance data and reporting
Consistent PM compliance documentation
Improved visibility into maintenance activities and workload
Positive feedback from maintenance leadership and cross-functional partners

About Avon Technologies:

We design and produce life-critical personal protection solutions for the worlds militaries and first responders. With a portfolio that includes Chemical Biological Radiological Nuclear (CBRN) protection. We do this through our two brands Avon Technologies and Team mission is to provide unparalleled protection for those who protect us giving them the confidence to tackle challenging situations and helping them get home Avon Protection we recognize that our success relies on the collective efforts of our talented team. As an organization we welcome individuals who embody our #FIERCE company values - fearlessness integrity excellence resilience collaboration and the ability to execute.

We offer a comprehensive benefits package that includes the following:

Flexible Schedule
Generous paid time off
Competitive Compensation Package
Learning and Development Opportunities
Bonus Plan
Employee Stock Purchase Plan
401k Matching
Tuition Reimbursement Program
Mentorship Program
Supplemental plans
Company-paid life and AD&D
Medical/Dental/Vision

This job description is not intended and should not be construed to be an all-inclusive list of all responsibilities skills efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements management reserved the right to modify add or remove duties from particular jobs and to assign other duties as necessary.

Responsibilities of this position may include direct and/or indirect physical or logical access to information systems technologies subjected to the regulations/compliance with U.S. Export Control Laws.

U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain non-U.S. persons (persons who are not U.S. citizens or nationals lawful permanent residents of the U.S. refugees Temporary Residents (granted Amnesty or Special Agricultural Worker provisions) or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B L-1 F-1 etc.) or non-U.S. citizens.

To comply with these laws and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data Avon must assess employees U.S. person status as well as citizenship(s).

The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avons sole election.Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status).

The anticipated salary range for candidates who will work in Cleveland OH is $21.58 to $31.18 hourly. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job type and years of experience within the industry education etc.

EOE Including Vet/Disability

Required Experience:

Junior IC

Job Title: Maintenance Administrative AssistantLocation: Cleveland OHBusiness Unit: Team Wendy -17000 Saint Clair Cleveland OH 44110Purpose of PositionThe Maintenance Administrative Assistant provides critical administrative data management and inventory tracking support to the Maintenance function....