Bid Coordinator

6-Month Contract Day Rate Melbourne-based

We are seeking an experienced freelance Bid Coordinator to support a major high-profile transport infrastructure pursuit currently in market.

IBG is a majority Indigenous-owned recruitment business specialising in civil engineering infrastructure construction and major projects. We partner closely with contractors engineering consultancies and delivery organisations to place high-quality technically capable professionals. Our approach is relationship-led commercially grounded and through our personal engineering industry work built on a practical understanding of how projects run not transactional recruitment. IBG operates nationally with a strong focus on NSW QLD and Victoria.

This role offers a genuine opportunity for a senior estimating professional to play a key role in building market presence winning work and shaping the pre-contracts function within a growing NSW operation.

This is a six-month contract role working closely with senior project commercial and communications stakeholders to deliver a complex multi-volume submission.

This role suits someone who is calm under pressure highly organised and deeply familiar with government and large-scale commercial tenders.

The Role

You will coordinate and manage the end-to-end bid process from RFT release through to submission ensuring all responses are compliant compelling and delivered on time.

Key responsibilities include:

• Coordinating and preparing high-quality RFT RFQ and EOI submissions
• Reviewing and analysing tender documentation to assess requirements risks and evaluation criteria
• Managing tender schedules registers and submission deadlines
• Leading bid kick-offs storyboarding sessions reviews and panel applications
• Drafting and editing clear well-structured written responses aligned to win themes
• Collating inputs from project pricing operational legal and compliance teams
• Liaising with external consultants and partners during bid preparation
• Conducting detailed QA proofreading and compliance checks across all submission materials
• Coordinating with designers to ensure a strong visual presentation and document consistency
• Maintaining and improving bid templates content libraries and capability statements

About You

You are an experienced bid professional who can operate autonomously anticipate issues and keep complex submissions on track.

You will bring:

• 3 years of experience in bid coordination tender management or proposal development
• Demonstrated experience on government or large commercial tenders
• Strong understanding of tender processes compliance requirements and evaluation criteria
• Exceptional written communication editing and proofreading skills
• High attention to detail and pride in producing polished professional submissions
• Advanced proficiency in Adobe InDesign (or similar) and solid capability across MS Office
• Excellent time management skills with the ability to manage multiple workstreams concurrently
• Confidence working directly with senior stakeholders and subject matter experts
• A proactive solutions-focused mindset and a collaborative working style

Highly regarded (but not essential):

• Experience within infrastructure transport construction or operations facilities construction or service-based industries
• Background in professional services engineering architecture or consulting environments