Clubs Events Coordinator – Ooks Life Team (202627)

Edmonton - Canada

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Clubs Events Coordinator Ooks Life Team (2026-27)

Start Date May 2026

Contract End April 30 2027

What is the Ooks Life Team

Every year NAITSA hires a team of student leaders to help plan and promote events and initiatives for their fellow NAIT students. The Ooks Life Team (OLT) works together to create memorable experiences and a strong sense of campus community.

Being part of OLT means youll grow your skills meet new people and make a real impact on campus (all while getting paid to do it!)

There are several positions on the Ooks Life Teamranging from Clubs Events and Clubs Finance to Promotions Volunteer and Events Coordinators. Each has unique responsibilities but everyone collaborates to bring campus life to the next level.

Note: Interested in more than one OLT position Please submit a separate application for each.

Position Summary

As a Campus Clubs Events Coordinator youll be the go-to person for club leaders who need peer-to-peer support with planning and hosting their events. Youll help clubs bring their ideas to life while ensuring everything runs smoothlyfrom event submissions on to on-campus socials and large-scale club programs.

This role also supports operations at the Clubs Front Desk fosters strong relationships between NAITSA and student clubs and assists with services such as equipment management and club training.

What Youll Do

The Campus Clubs Events Coordinator helps make club life at NAIT run seamlessly. This role focuses on two main areas:

Club Leader Support:

Provide peer-to-peer guidance (in person or virtually) to help club leaders with event submissions room bookings equipment reservations ticketing and risk assessments
Support club connection by helping clubs navigate planning and execution of events like Club at the Pub
Assist clubs during their events and help with tools like the Event Check-In App and Square payment system

Clubs Events Support and Administration:

Gather and organize club event data to help inform reports and planning goals
Help facilitate workshops for club leaders on event planning and coordination
Assist with department-wide initiatives including Leadership Flagship events Club Showcases and the Elevation Series
Participate in OLT meetings and cross-team projects
Positing on the Ooks Life App during event-based lead or support shifts
Provide coverage at the Campus Clubs front desk (shifts occur between 8:00am 4:00pm Monday to Friday so we are looking for students with availability during these times)
Offer additional support for other OLT committees and initiatives as needed

Hours of Work & Employment Term

Part-time temporary position starting May 2026 and ending April 30 2027
Hours vary month to month (limited in summer; busiest during the academic year)
Primarily on campus with occasional off-campus or remote work as needed
Preference for candidates with weekday (Monday to Friday) availability for shifts of at least 3-hours during office hours

Qualifications

Enrolled NAIT student for the entire 202627 year
Must be available for shifts during peak periods including NAIT Student Orientation Pancake Breakfast and Nest Fest
Great communicator both written and verbal
Reliable punctual and organized
Demonstrated time management skills; meets deadlines
Comfortable with Microsoft Office and Google Workspace
Able to lift up to 25 lbs
Access to a computer with a camera and mic for meetings or remote work

Who Were Looking For

Friendly and outgoing: You thrive in social environments and connect easily with others
Organized multitasker: You can manage multiple projects and stay on track
Self-starter: You take initiative and work well independently
Creative problem solver: You find ways to make things happen
Confident communicator: Youre comfortable speaking to groups and engaging with students
Willingness to learn: You like to try things a different way and are open to new ideas

How to Apply

Submit your resume and cover letter in PDF format.
Within your cover letter please answer this question: 1) What excites you about supporting student clubs and what experience do you have that is an asset to this role
Application responses should be written in the candidates own words and not generated by AI or automated tools. Applications may be reviewed for originality as part of the assessment process.

You will receive a confirmation email once your application has been submitted. While we appreciate all applications only candidates selected for an interview will be contacted.

Next Steps

Applications will be reviewed on an ongoing basis
Group interviews will take place March 2326 on main campus
Those shortlisted from group interviews will have a secondary individual interview from March 30April 2
The expected start date for this role is May 4 2026

Interview Process

Candidates selected for an interview will be provided with an assignment to prepare and present during the interview. The brief assignment will focus on the skills applicable to this role.

Questions about accessibility or the application process

Email for general employment inquiries or to request accommodations during the recruitment or hiring process. Please do not use this email to request updates on your application status.

Closing Date: March 13th at 3:00PM or until suitable candidates are found.

We cant wait to see your application!

Required Experience:

Clubs Events Coordinator Ooks Life Team (2026-27)Start Date May 2026Contract End April 30 2027What is the Ooks Life TeamEvery year NAITSA hires a team of student leaders to help plan and promote events and initiatives for their fellow NAIT students. The Ooks Life Team (OLT) works together to creat...