Clubs Finance Coordinator – Ooks Life Team (202627)

Clubs Events Coordinator - Ooks Life Team (2026-27)

Start Date July 2026

Contract End April 30 2027

What is the Ooks Life Team

Every year NAITSA hires a team of student leaders to help plan and promote events and initiatives for their fellow NAIT students. The Ooks Life Team (OLT) works together to create memorable experiences and a strong sense of campus community.

Being part of OLT means youll grow your skills meet new people and make a real impact on campus (all while getting paid to do it!)

There are several positions on the Ooks Life Teamranging from Clubs Events and Clubs Finance to Promotions Volunteer and Events Coordinators. Each has unique responsibilities but everyone collaborates to bring campus life to the next level.

Note: Interested in more than one OLT position Please submit a separate application for each.

Position Summary

As a Campus Clubs Finance Coordinator youll be the main point of contact for club leaders seeking peer-to-peer support with their financial processes. Youll help clubs navigate purchases grants reimbursements and other transactions while fostering positive relationships between NAITSA and the student clubs community.

This role focuses on supporting financial activities for Campus Clubs programming and mentoring club leaders on financial policies procedures and best practices.

What Youll Do

The Campus Clubs Finance Coordinator supports both the financial operations and administrative functions of the Campus Clubs department. This role focuses on two main areas:

Finance and Administrative Support:

• Support the Campus Clubs office with financial and administrative processes including purchase requests grants post-event financial reporting and club deposits
• Collect and organize data for club reports to support departmental goals
• Assist with Campus Clubs events and initiatives such as Leadership Flagship events Club Showcases and the Elevation Series
• Participate in OLT meetings and cross-team projects
• Provide occasional coverage for the Campus Clubs front desk (open MondayFriday 8:00AM4:00PM)
• Positing on the Ooks Life App during event shifts and support shifts
• Support additional sub-committee initiatives or special projects as needed

Club Leader Support:

• Provide peer-to-peer support (in-person or virtual) to guide club leaders through financial procedures such as purchase requests grant applications reimbursements and deposits (Kickstart Eventbrite Square etc.)
• Mentor club executives through the Club Training Paths focused on financial processes
• Attend club events when required to offer on-site support and help clubs use tools like the Event Check-In App and Square payment systems
• Co-lead workshops to improve financial literacy among club leaders

Hours of Work & Employment Term

• Part-time temporary position starting July 2026 and ending April 30 2027
• Hours are flexible and vary each month based on club activity; additional hours are assigned as tasks arise
• Includes at least one 3-hour office shift per week (Monday to Friday typically between 11:00am2:00pm adjustable to class schedule/availability)
• Primarily on campus with occasional off-campus or remote work as needed
  

Qualifications

• Enrolled NAIT student for the entire 202627 year
• Must be available for shifts during peak periods including NAIT Student Orientation Pancake Breakfast and Nest Fest
• Availability for weekday shifts (Monday Friday)
• Great communicator both written and verbal
• Excellent time management and organizational skills
• Strong attention to detail and accuracy when handling financial data
• Financial literacy and/or prior finance or accounting experience is an asset
  
• Comfortable with Microsoft Office and Google Workspace
• Able to lift up to 25 lbs
• Access to a computer with a camera and mic for meetings or remote work
• Successful completion of a Canadian Criminal Background Check (expense covered by NAITSA)

Who Were Looking For

• Friendly and approachable: You build trust and help others feel supported
• Confident communicator: You can explain financial procedures clearly and with patience
• Willingness to learn: Youre interested in understand policies and improving processes
  
• Team player: You collaborate easily and contribute to a positive office environment
• Detail-oriented: You value accuracy and consistency in your work

How to Apply

• Submit your resume and cover letter in PDF format.
• Within your cover letter please answer these questions: 1) What excites you about supporting student clubs 2) Describe any relevant experience you have that would be an asset to this role.
• Application responses should be written in the candidates own words and not generated by AI or automated tools. Applications may be reviewed for originality as part of the assessment process.

You will receive a confirmation email once your application has been submitted. While we appreciate all applications only candidates selected for an interview will be contacted.

Next Steps

• Applications will be reviewed on an ongoing basis
• Group interviews will take place March 2326 on main campus
• Those shortlisted from group interviews will have a secondary individual interview from March 30April 2
• The expected start date for this role is July 6 2026

Questions about accessibility or the application process

Email for general employment inquiries or to request accommodations during the recruitment or hiring process. Please do not use this email to request updates on your application status.

Closing Date: March 13th at 3:00PM or until suitable candidates are found.

We cant wait to see your application!

Required Experience:

IC