Executive Assistant to Managing Partner Law Firm

Riverforest Connections Private Limited

Job Location:

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

A -Executive Assistant to the Managing Partner

Maintain a well-organised daily and long-range electronic calendar for the Managing Partner including external and internal meetings (with agendas) speaking engagements including domestic and international travel itineraries.
Coordinate setting-up of in-person meetings video/audio conference calls with clients as well as internal calls with partners and various business verticals including preparation of materials in coordination with the business and operations team.
Serve as the Managing Partners administrative liaison to key external stakeholders including clients and senior lawyers from foreign law firms etc.
Participate as an adjunct member of the management team including assisting in scheduling meetings and attending all meetings.
Keeping the Managing Partner well informed of upcoming commitments and responsibilities following up appropriately.
Track the Managing Partners contact directory and keep it up to date of meetings/calls minutes of such meetings/calls and next follow-up steps etc and also putting each contact in various designated categories (priority family close not-close to-be-avoided etc).
Serve as primary communications contact for the Office of the Managing Partner: Field all incoming calls maintain an electronic contacts list and support routine outreach.
Manage communication for the Managing Partner with internal and external stakeholders.
Edit and complete first drafts for written communications to both external and internal stakeholders.
Follow up on contacts made by the Managing Partner and support the cultivation of ongoing relationships.
Complete critical aspects of deliverables with a hands-on approach including drafting acknowledgement letters personal correspondence and other tasks that facilitate the Managing Partners ability to effectively lead the company.
Build and develop relationships with lawyers and staff members for increased efficiency and responsiveness into existing operations and use that knowledge to define new operational strategies.

B -Private Office of the Managing Partner

To present monthly Investment MIS to the Managing Partners (and other family members) covering portfolio reports.
Ensuring timely accounting of all family assets including investment accounts properties trusts and other interests
Supervising the tax plans and ensuring timely assessment and filing of direct & indirect tax returns including TDS returns in compliance with statutory tax laws.
To plan coordinate and monitor the wealth advisors to set the framework for everyday accounting and tax management.
To plan and coordinate family calendars with Managing Partners calendar to ensure there is no conflict.
To plan and action special projects of the Managing Partners private office.
To be the coordination point for other members of the Managing Partners private office.

C - Travel Management

Making travel arrangements including flights hotels travel insurance local conveyance etc for the managing partner and other partners or guests of the firm as may be necessary.
Assisting in the end-to-end visa process including filling up of application form scheduling interviews and check any other requirements (such as mandatory RT-PCR) etc.
Tracking refunds in case of cancellation or rescheduling of any flights and/or hotels.

D - Practice Development HR Operations and Administration

Assist in organising client events webinars etc.
Provide support in steering key projects/ strategic initiatives.
Assisting in the recruitment process of candidates and in the onboard and exit processes of lawyers/staff members.
Managing office operations and procedures.
Maintain office staff by recruiting selecting orienting and training.
Manage insurances for the firm.
Keeping a check on the operational budget of the firm across offices.
Coordinate with the IT team for the requirements of the firm.

Experience: 5-10 yrs

Candidate Profile: Looking for a candidate who has experience in EA role and has done foreign travel booking and interacted with foreigners in their previous roles. Good communication skills.

Required Skills:

EAAssistantsExecutive AssistantExecutive secretary

Job Description A -Executive Assistant to the Managing Partner Maintain a well-organised daily and long-range electronic calendar for the Managing Partner including external and internal meetings (with agendas) speaking engagements including domestic and international travel itineraries. Coordina...