Office Administrator

London - UK

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Office Administrator

Salary: 28608 per annum plus company benefits

Location: London EC1M 6HR

Contract: Full Time Permanent

Shifts: 37.5 hours per week Monday Friday 9.00am-5:30pm 1 hour unpaid lunch break

Work Model: Fully onsite

Williams Lea seeks an Office Administrator to join our team!

Williams Lea is the leading global provider of skilled technology-enabled business-critical support services with long-term trusted relationships with blue-chip clients across investment banks law firms and professional services firms. Williams Lea employees nearly 7000 people worldwide who provide efficient business services at client sites in often complex and highly regulated environments from centralised Williams Lea onshore facilities and through best cost company offshore locations.

Purpose of role

The Office Administrators principal role is to provide the client with the administrative support they need to provide seamless legal services to their customers and help them maximise the amount of time they are able to spend on fee-earning tasks.

Key responsibilities

Support fee earners PAs reception and other business support departments as required.
Providing a defined administrative service following standard operating procedures
Delivering an exceptional electronic and hard copy file management service
Sort scan rename distribute incoming mail to the dedicated centralised filing area
Manage outgoing mail collate hard copy enclosures and obtain approval
Provide photocopying scanning and printing as per customer instructions
Handling original documents such as wills and deeds
Preparing engrossed and certified copies of original documents
Preparing physical and electronic bundles for the Courts
Raising queries and concerns with designated individuals as required
Maintain all filing and work areas in a tidy and orderly manner
Hand delivery of confidential documents to courts
Support the front of house team where required
Support with H&S aspects for the office

Personal attributes

An office administrator values quality and delivery of work above all else and has the responsibility to ensure that their skill set is up to date and they are familiar with the company and clients departments key personnel internal systems and procedures. This will ensure that they are able to carry out their role effectively and where appropriate discuss any training requirements with their line manager.

You should also have;

Advanced knowledge of Microsoft Word Outlook Excel and other systems implemented by the firm.
Excellent communication organisation and team skills
Excellent attention to detail
Excellent customer service
Flexible and dependable able to take the initiative
Able to remain clam under pressure and work to tight deadlines and defined SOPs
Conscientious approachable and enthusiastic
Able to quickly build confident respect and trust with others
Have a positive approach to daily tasks and have a solution focused working method

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being we offer a comprehensive benefits package including but not limited to:

25 days holiday plus bank holidays (pro-rata for part time roles)
Salary sacrifice schemes retail vouchers including our TechScheme which can be used on a range of gadgets such as Smart TVs laptops and computers or household appliances.
Life Assurance
Private Medical Insurance
Dental Insurance
Health Assessments
Cycle-to-work scheme
Discounted gym memberships
Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age disability gender reassignment marriage and civil partnership pregnancy and maternity race (which includes colour nationality and ethnic or national origins) religion or belief sex or sexual orientation (each of these being a protected characteristic in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).

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Unclear Seniority

Office AdministratorSalary: 28608 per annum plus company benefitsLocation: London EC1M 6HRContract: Full Time PermanentShifts: 37.5 hours per week Monday Friday 9.00am-5:30pm 1 hour unpaid lunch breakWork Model: Fully onsiteWilliams Lea seeks an Office Administrator to join our team!Williams Lea is...