Legal Business Support Administrator
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
6- Weeks contract with a local authority
Job Purpose
To provide highquality professional legal support to the Chief Legal and Monitoring Officer and the wider Legal Team with minimal supervision. The role ensures effective task prioritisation efficient case management and timely delivery of administrative and legal support services to internal departments external stakeholders courts and members of the public.
The postholder must maintain strict confidentiality and demonstrate discretion in handling sensitive legal information.
Key Duties / Accountabilities
1. Case Management & Legal Support
- Act as a super user of the IKEN Case Management System including advanced search functions creating case files uploading documents preparing bundles and generating reports for the Chief Legal Officer.
- Manage storage filing and retrieval of all legal documents; maintain the Agreements system; and ensure all electronic case files are organised for easy access across the Legal Team.
- Ensure timely sealing of all legal documentation in line with the Councils Constitution.
2. Inbox & Workflow Management
- Monitor Legal inboxes identify which team queries relate to and allocate matters appropriately ensuring case files are opened correctly.
3. Right to Buy & Property Processes
- Support Right to Buy processes under the guidance of the Principal Solicitor.
- Check legal title documents collate contract documentation obtain searches land registry and local land charge information and prepare transfer documentation.
4. Court Documentation
- Prepare Court documentation through workflow for Single Justice Procedure (education prosecutions) to enable hearings to be listed and processed.
5. Records & Financial Administration
- Download collate and record all Land Registry searches/transactions including costings for submission to the Accountancy Support Team.
- Raise invoices and process cheque payments with the accounts department.
6. Staffing Systems & Onboarding Support
- Complete IT and Matrix requests for new starters order equipment support onboarding and sign off locum solicitor timesheets.
- Create performance management data (time recording reports case statistics KPI data) for the Chief Legal Officer.
7. FOI SAR Complaints & Member Enquiries
- Provide case chronologies data and information to support FOI SAR Complaints and Member Hotline responses.
8. General Administrative Duties
- Open scan and distribute post prepare outgoing mail answer phone calls create spreadsheets and forms scan/convert documents.
9. Supplementary Accountabilities
- Identify and implement process improvements to enhance efficiency and modernise legal support services.
- Contribute to preparation and maintenance of the Legal Office Manual on SharePoint.
- Support and train Childcare Legal Business Support Assistants; assist with bundling and administrative tasks as needed.
10. Communication
- Liaise daily with Legal Practice Support wider Legal Team and Council officers through email Mitel and facetoface communication.
Essential Experience Required
- Experience providing administrative or business support in a legal or highcompliance environment.
- Experience using case management systems ideally IKEN.
- Ability to prepare legal bundles court documents and manage sensitive legal files.
- Experience handling confidential information with discretion.
- Strong organisational and workflow management skills.(Based on responsibilities outlined in the uploaded file.)
Essential Qualifications Required
- Good level of general education (e.g. GCSEs or equivalent).
- Additional legal administration or business support training is desirable.(Qualifications inferred based on role natureno explicit qualifications were listed in the uploaded file.)
Additional Information to Note
- Contract: 6 weeks (local authority assignment).
- Hours: 37 hours per week.
- Payment: Biweekly payroll schedule.
- The role closes in 08/04/2026 apply ASAP.
Required Skills:
To provide highquality professional legal support to the Chief Legal and Monitoring Officer and the wider Legal Team with minimal supervision.
