Join the Interim Professionals Core Team Operations

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Whats In It For You

Join a team where youll own the contract engine that keeps work movingwhile also supporting high-visibility events and producing crisp research briefs that help leaders make decisions. Youll work in a collaborative customer-first environment that values curiosity problem-solving and measurable outcomes.

Youll also help shape a small but meaningful stream of social content that advocates for more sustainable careers by amplifying practical workplace supports and partner initiatives.

Employment Information

Work location: Yurakucho Chiyoda-ku Tokyo
Compensation: TBD

Role Expectations

Contract Operations Excellence

Run the full contract workflow: intake templates redlines/version control approvals signature filing renewal/closeout.
Partner across Legal Finance Procurement and business stakeholders to hit timelines and surface risk early.
Maintain a clean contract repository (metadata obligations renewal dates) and provide simple status reporting.
Track vendor compliance basics (onboarding requirements insurance key documents) and escalate issues early.

Event delivery (adjacent)

Turn plans into high-touch customer experiences by supporting the execution for small-to-mid-size events (workshops client briefings webinars community sessions)
Coordinate vendors (venue/AV/catering/printing) budgets run-of-show docs and day-of logistics.
Own attendee comms (invites registration tracking reminders post-event follow-up) with a high bar for clarity and polish

Research & Insight SharePoint Knowledge Management (Adjacent)

Conduct desk research and convert findings into short decision-ready briefs and slide-ready summary.
Build and maintain lightweight knowledge assets (source lists templates FAQs what we learned notes) so the team gets faster and better over time.
Own practicalSharePoint knowledge management to keep research and project knowledge usable:

- Maintain folder/library structure naming conventions and basic taxonomy/metadata for discoverability.
- Clean up and organize content (dedupe archive and retire outdated files) to keep libraries tidy and searchable.
- Publish repeatable templates (briefs event runbooks contract trackers) and ensure version control is followed.
- Coordinate access/permissions with stakeholders to support confidentiality and smooth collaboration.
- Improve findability: clear page/link organization pinned start here resources and consistent tagging.

Social Media Advocacy (Light Support)

Help deliver a modest cadence (e.g. 12 posts/week) focused on practical respectful advocacy for working mothers in Japan (flexibility childcare realities re-entry support allyship).
Draft route approvals and schedule posts; track basic engagement signals and recommend small improvements.
Amplify credible partner/nonprofit initiativessolutions-oriented nonpartisan and brand-safe.

Hustle Learning and Outcomes

Ramp quickly bring structure where things are messy and produce visible outcomes early.
Use generative AI for drafts checklists summaries and first-pass researchpaired with strong judgment confidentiality and quality control.

Must-have Requirements

Contract administration experience (3 years) across standard agreements (NDAs SOWs vendor contracts) and approval workflows.
Curiosity problem-solving: proactive coachable and comfortable improving processesnot just following them.
Detail pace: excellent version control tracking and follow-through across multiple stakeholders and deadlines.
Event operations support: experience coordinating vendors/logistics and managing run-of-show/budgets/comms.
Research writing: can produce clear well-sourced briefs that leaders actually read.
Information hygiene: comfortable organizing shared documentation (SharePoint or similar) with consistent conventions.
Confidentiality: trusted with sensitive commercial and personal information.
Onsite presence: able to support in-person meetings/events when required.
Language proficiency: English fluent (required); Japanese business level (nice to have).

Nice to have requirements

Familiarity with CLM/e-sign tools (e.g. DocuSign/Adobe Sign) and contract repositories.
Strong SharePoint experience (libraries metadata permissions search-friendly content structure).
Experience working with Japan-based vendors or bilingual teams.
Comfort learning new systems fast; interest in improving workflows using AI-enabled tools

Next Steps

1:1 conversation with team members
Purpose/Vision SWOT exercise
Working Backward Exercise references

Were committed to equal opportunity and building an environment where people can thriveregardless of gender caregiving status nationality disability or background.

Tools Youll Likely Use

Microsoft 365 (Outlook/Excel/PowerPoint) SharePoint Teams DocuSign/Adobe Sign contract repository/CLM event registration tools (Forms/Qualtrics) and social scheduling tools (optional).

Required Experience:

Unclear Seniority

Whats In It For YouJoin a team where youll own the contract engine that keeps work movingwhile also supporting high-visibility events and producing crisp research briefs that help leaders make decisions. Youll work in a collaborative customer-first environment that values curiosity problem-solving a...