Internal Policies and Procedures Specialist

The following statements are meant to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified.

Position Purpose and Summary

The Internal Policies and Procedures Specialist collaborates closely with the internal policies and procedures team to undertake various responsibilities essential for managing and ensuring compliance with disciplinary actions and appellate processes for the Sorority.

The Specialist assists in the collection of reports and investigative materials corresponds with members and all involved parties that assist in the facilitation of the disciplinary action and appeals process and provides weekly updates and required data/reports to the Member Policies and Procedures Department and executive leadership. She is knowledgeable of policies and procedures that govern the disciplinary action process with the capability of applying policies and procedures to address when needed. The Specialist assists the Department to complete routine tasks and assignments identified by the Director. She provides disciplinary action governance and compliance support to the International President and the National First Vice President (serving concurrently as National Scholarship and Standards (S&S) Committee Chair) while working collaboratively with both the Committee and the National Investigations Taskforce.

Duties and Responsibilities

Supports and provides assistance to the Director of Member Policies and Procedures.

Ensures adherence to the disciplinary action process for members/chapters (probation suspension and expulsion) and the code of conduct administered by the National Scholarship and Standards Committee. Maintains records prepares reports and distributes in accordance with policy.

In accordance with the disciplinary process oversees the creation and development of allegation reports related to membership intake code of conduct and other violations as per policy. Sends related notifications to the appropriate regional director or national officer(s).

Assists in ensuring adherence to the appeals process and prepares such documents for administration by the National Scholarship and Standards Committee (Level I) the executive board (Level II) and executive session (Level III). Maintains records of same in compliance with policy.

Monitors and updates all related disciplinary action program reports and ensures all other related information is updated on the national website and other domains managed by the Sorority.

Provides data and information for the quarterly reports furnished to executive leadership National Scholarship and Standards Committee regional officers and appropriate National Headquarters staff.

Provides technical support with workshops and trainings on the national and regional levels. Provides onsite assistance to respective committees commissions and task forces.

Attends committee meetings all workshops and training activities inclusive of preparation/attendance for national convention and regional conferences.

As assigned performs other duties in preparation for national convention and regional conferences internally and onsite.

Responds directly to emails regarding special concerns and inquiries in a timely fashion and determines based on the nature of the concern(s) which emails require a direct response from executive leadership and/or the Director.

Collaborates with National Headquarters departments national committees and subgroups to ensure organizational objectives are met.

Provides technical and administrative support to the National Scholarship and Standards Committee and the investigations management team and serves as staff liaison as needed.

Participates in ongoing professional development and technical training.

Performs other duties as assigned by the Director.

Minimum Qualifications (Knowledge Skills and Abilities)

Membership in Delta Sigma Theta Sorority Inc. with knowledge of policies and procedures.

Bachelors degree in business administration liberal arts or a related field.

Minimum of three (3) years of professional experience.

Ability to establish and maintain effective working relationships with national officers committee members chapters/members and National Headquarters staff.

Administrative experience necessary including familiarity with Microsoft Word and Excel. Comfortability with routine use of the internet accessing database systems and other software applications.

Excellent verbal and written communication skills.

Strong research skills to include gathering and evaluating information.

Strong analytical planning organizational and time management skills.

Demonstrated initiative and ability to work under time-sensitive deadlines.

Ability to multitask meet aggressive deadlines and execute tasks in a fast-paced environment.

Ability to work independently and as a team player.

Must be able to travel as necessary for major events where staff participation is required.

Relocation assistance is not available. Must reside within a 50-mile radius of National Headquarters within six (6) months of start date.

Americans with Disabilities Act (ADA) Compliance

The ADA prohibits discrimination against people with disabilities in employment transportation public accommodation communications and governmental activities. The ADA also prohibits discrimination against qualified individuals with disabilities in job application procedures hiring firing advancement compensation job training and other terms conditions and privileges of employment. Delta Sigma Theta Sorority Inc. is an equal opportunity employer.

Benefits

Medical dental vision disability and life insurances 401(k) retirement and paid leave