Executive Assistant
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Location
The 1054-room Omni Boston Hotel at the Seaport is the newest luxury hotel in the City of Boston and the most significant hotel project in the city for the last forty years. The property features seven outlets for drinking and dining a signature spa fitness center and rooftop pool. It boasts more than 100000 square feet of meeting and event space and caters to the most discerning clientele.
Job Description
The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1054 finely appointed guestrooms with 52 suites seven delectablediningexperiences a scenicrooftop pool a luxuryBreve Spa and more than 100000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted 2023 Best Places to Work by the Boston Business Journal!
Creativity must infuse everything we do and everyone in the hotel. Performance realities will always exist but we use these constraints to push not limit our creativity. We believe there is always a way to make it work. If we dont have the solution we dig deeper creatively to find one.
Grab the reigns and help shape the future of the Seaports best kept secret! Creativity must infuse everything we do and everyone in the Hotel. Performance realities will always exist but we use these constraints to push not limit our creativity.
To handle all administrative duties as required by Executive Office and the General Manager.
Rate of pay for this position is $33.93
Responsibilities
Executive Office Support (Service & Integrity)
- Provide high-level administrative support to the General Manager including calendar management scheduling and meeting coordination
- Prepare meeting agendas record minutes and track action items to ensure timely follow-through
- Manage correspondence and inquiries with sound judgment discretion and professionalism
- Handle confidential information with the highest level of integrity and trust
Communication & Collaboration (Authenticity & Community)
- Serve as a key liaison between the General Manager hotel leadership ownership and corporate partners
- Draft and distribute clear professional communications that reflect Omnis voice and culture
- Support leadership meetings and associate forums that encourage transparency engagement and connection
- Build positive working relationships across all departments and levels of the organization
Administrative & Organizational Excellence (Innovation)
- Maintain accurate well-organized executive files reports and records
- Assist with expense tracking invoice processing and administrative budget support
- Support onboarding and coordination for senior leadership team members
- Contribute ideas and process improvements that enhance efficiency and organization within the Executive Office
Special Projects & Brand Support (Service & Community)
- Assist the General Manager with special projects and hotel initiatives
- Coordinate logistics for VIP visits ownership meetings and corporate audits
- Provide administrative support for hotel events leadership functions and associate recognition programs
Qualifications
Education & Experience
- High school diploma required; associate or bachelors degree preferred
- 24 years of administrative or executive assistant experience
- Hospitality or hotel operations experience strongly preferred
Skills & Competencies
- Exceptional organizational and time-management skills with strong attention to detail
- Clear confident written and verbal communication abilities
- Professional polished demeanor paired with a warm service-oriented approach
- Ability to manage multiple priorities in a fast-paced hotel environment
- High level of discretion emotional intelligence and personal integrity
- Proficiency in Microsoft Office (Outlook Word Excel PowerPoint)
Work Environment & Scheduling
- Ability to work in a dynamic guest-focused hotel environment
- Flexibility to work occasional evenings weekends or holidays as business needs require
Living the Omni Values
At Omni Hotels & Resorts our associates are the heart of our success. This role supports leadership in fostering a culture rooted in service authenticity innovation integrity and communityensuring every interaction reflects our commitment to genuine hospitality.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Find hotels and resorts for your vacation, wedding or business travel. Book with Omni Hotels & Resorts, with over 50 locations across the US and Canada.
