Executive Admin Assistant 3 KoreanEnglish bilingual

Plano, TX - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Education and Years of Experience:

Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff

Top Skills:

1) Executive schedule management

2) Strong executive level communication (bilingual)

3) Travel & expense management

Summary

Provide administrative clerical support and personal assistance. Maintain the Executives itinerary and schedule and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan arrange schedule and coordinate domestic and international executive leadership company and community meetings travel accommodations appointments meeting materials and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents ensure access to company benefit and communications materials and function as source to the executive for administrative information forms policies procedures and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

Job Responsibilities

Plans organizes and prioritizes multiple assignments and projects with minimal or no direction

Manage scheduling for Executive leaders including resolution of schedule conflicts schedule prioritization and meeting logistics (location audio/video meals etc.)

Frequently deals with external customers at the highest level as well as agencies and possibly media so must understand the need for professionalism

Assists with maintaining continuous executive and industry contacts

Maintains the Executives itinerary and schedule with specific attention to detail

Identifies critical level of communications and the need for the Executives notification

Interprets and clarifies requests and assists with required responses and action

Prepares executive level reports compiles data into comprehensible format and provides information for the executives effective community internal and company headquarters communications

Prepares and makes domestic and international travel and accommodation arrangements.

Schedules and plans meetings and appointments for the Executive and special visitors

Coordinates and provides VIP visitor accommodations special travel needs and hotel arrangements

Obtains detail direction from dispatchers and other executives

Schedules executive conference rooms maintains conference room equipment and provides materials and supplies

Coordinates executive meetings and schedules with internal leadership via executive admin staff

Performs word processing and prepares presentations spreadsheets correspondence contracts internal memos expense and status reports etc.

Establishes executive level documentation standards and creates templates and styles to be used

Maintains network access applications and printing and resolves network difficulties for the chief executive

Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent flowers by policy are sent and other actions as necessary.

Project/Committee involvement as needed

Handles various works such as managing office supplies organizing department events maintaining the offices and many others that are associated with general affairs

Preparing meeting agendas distributing materials and ensuring meeting/workshop logistics are handled efficiently.

Assisting with the planning and execution of events both internal and external as needed

Skills/Qualifications

Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff

Experience developing executive presentations using a variety of PC applications including word processing spreadsheet graphs and tables PowerPoint

Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company the local community and with critical industry contacts

Ability to communicate both verbal and written for internal and external personnel at all levels

Ability to read write prepare and interpret executive materials presentations contracts or related documents

Handle highly confidential and sensitive materials and issues

Excellent written and oral communication

Proficiency in speaking reading and writing in Korean required.

Regards

Mohammed ilyas

PH - or Text - or you can share the updated resume at com

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Contract

Education and Years of Experience:Bachelor degree with at least 5 years of EA experience supporting VP level executives and staffTop Skills:1) Executive schedule management2) Strong executive level communication (bilingual)3) Travel & expense management SummaryProvide administrative clerical support...