Manager, Executive Office

Executive Support to the President 

• Manage a very active calendar of meetings travel and commitments ensuring priorities and deadlines are met and that all details are meticulously thought out and communicated.
• Continuously update and communicate with the President via phone and in person.
• Anticipate needs and prepare materials for meetings presentations correspondence and calls. 
• Communicate with executive administrative and line management to gather/communicate relevant information
• Arrange complex travel itineraries with contingency plans. 
• Complete and submit accurate expense reports within policy deadlines. 
• Draft proofread and prepare confidential correspondence and reports. 
• Maintain strong relationships that support the Presidents success. 
• Provide administrative support for special projects and cross-departmental initiatives. 

Dotted-Line Supervision of Administrative Staff

• Dotted-line responsibility to manage and lead a team of administrative professionals ensuring that daily tasks are completed efficiently and effectively
• Coordinate Office Procedures across the staff to streamline operations and improve efficiency
• Manage office resources and oversee the management of supplies equipment and facilities ensuring a well-organized and productive work environment

Operational & Administrative Excellence 

• Oversee strategic planning initiatives that support overall organizational objectives and improve administrative processes
• Prioritize and resolve conflicting demands handling matters expeditiously and with sound judgment. 
• Gather analyze and summarize information from multiple sources into clear concise reports highlighting key insights trends and action items. 
• Support tracking and oversight of budgets timelines and operational updates. 
• Maintain organized digital and physical files ensuring secure handling of sensitive materials. 

Events & Departmental Coordination 

• Plan and organize department offsites events and meetings while maintaining budget discipline. 
• Coordinate logistics for internal and external meetings ensuring seamless execution. 

Professionalism & Confidentiality 

• Handle sensitive information with the highest level of discretion. 
• Follow the spirit of teamwork cooperation and mutual respect with colleagues at all levels. 

Communication & Coordination 

• Serve as a professional point of contact for internal and external stakeholders.  
• Screen incoming calls and correspondence and respond independently on behalf of the Chairman.
• Facilitate clear and timely communication between executives staff and customers. 
• Follow up on action items and ensure completion of assigned tasks. 

Qualifications :

• Minimum of 7years of executive-level administrative experience supporting senior leadership with a proven ability to manage high-volume complex responsibilities.
• Bachelors degree preferred; equivalent work experience with a proven record of success in high-level executive support will be considered. 
• Prior experience leading a team of administrative professionals is preferred
• General exposure to software such as SAP Concur PowerBI Smartsheet Inspyrus Yardi and/or Oracle Fusion is a plus but not required. 
• Proven ability to anticipate needs think critically and offer solutions proactively. 
• Exceptional organizational skills with the ability to manage multiple priorities under deadlines. 
• Strong written and verbal communication skills; capable of drafting professional correspondence and reports. 
• Ability to lead and motivate a team including team delegation and performance coaching fostering a positive work environment
• Project management experience including the ability to plan timelines assign tasks and monitor progress towards objectives
• Strong grasp of office management procedures including workflow optimization facilities coordination and administrative compliance
• Experience reviewing financial documents such as budgets purchase orders invoices and expense reports with an understanding of internal controls and cost tracking
• High level of discretion and integrity in handling confidential information. 
• Detail-oriented with a talent for converting complex data into concise actionable summaries. 
• Advanced proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint Teams). 
• Strong interpersonal skills with the ability to build trust and credibility quickly. 
• Exceptional organizational time management and multitasking skills with the ability to prioritize effectively in a fast-paced and dynamic environment. 
• Strong written and verbal communication skills with a professional and personable demeanor suitable for interacting with executives stakeholders and colleagues at all levels. 
• Advanced proficiency in calendar management travel coordination expense report processing and preparation of executive correspondence and reports. 
• Demonstrated ability to handle confidential and sensitive information with the highest level of discretion exercising sound judgment in all matters. 
• Proactive and anticipatory mindset with a commitment to excellence and a focus on streamlining processes solving problems and improving operational efficiency. 

Pay Range: $100000 - $110000 and may include a discretionary bonus. Final compensation will be dependent upon skills & experience.

Additional Information :

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • virtual mental health resources 
  • life coaching 
  • engaging employee community groups 
  • cash rewards for healthy habits and fitness reimbursements 
  • library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department offering extensive resources like People Manager and leadership training webinars and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals overcome challenges and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant positive change in the workplace. 
• Building a Healthy Society: To date our co-Founders Lynda and Stewart Resnick through their foundations and The Wonderful Company have invested more than $2.5 billion in education health and wellness community development and sustainability initiatives across Californias Central Valley Fiji and the 2025 Wonderful ranked as #1 in PEOPLEs 100 Companies That Care list and was named one of Fortune magazines 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts visit .
• Giving Back to the Community: Make a difference with Wonderful Giving allowing you to allocate company-provided funds to up to three charities of your choice and join Wonderful Neighbor to contribute to group service projects within our local communities. 

FIJI Water natural artesian water bottled at the source in Viti Levu (Fiji islands) is the No. 1 premium imported bottled water in the United States. FIJI Water is the water of choice among discerning consumers and top chefs.  Widely available at fine restaurants and hotels all major retail channels and through a convenient home/business delivery service FIJI Water has expanded globally to more than 90 countries. To discover Earths Finest Water please visit like us on Facebook or follow us on Instagram or Twitter.

FIJI Water is part of The Wonderful Company a successful fast-growing privately held $6 billion company with 10000 employees worldwide. The Wonderful Companys connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility including more than $1 billion invested in environmental sustainability; $65 million in charitable giving education initiatives and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in Californias Central Valley. To view the current Corporate Social Responsibility report visit .

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance equity and inclusion. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected categories.

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Remote Work :

No

Employment Type :

Full-time