Administrative AssistantSecretary III

Job Title: Administrative Assistant/Secretary III

Location: Corning NY

Duration: 10 Months

Job Type: Contract

Maximum Submissions per Supplier: 3

Note: shortlisting on 2/17. Top 3 Keywords: 1- Executive Calendar & Global Travel Management 2- Concur Expense Reporting & PeopleSoft e-Procurement 3- Director-Level Administrative Support

Top 3 Required Skills:

• Executive-level calendar and travel management
• Administrative coordination and organizational support
• Strong communication and multitasking abilities

Must-Have Skills:

• Calendar management for Director-level and global stakeholders
• International and domestic travel coordination (visas passports vendors)
• Experience handling confidential and sensitive information
• Proficiency with Microsoft Office (Outlook Word Excel PowerPoint)
• Purchasing support (P-card transactions e-Procurement requisitions)
• Meeting coordination agenda creation and logistics management
• Strong attention to detail with the ability to prioritize multiple tasks
• Ability to work independently and collaboratively within a team

Nice-to-Have Skills:

• Experience supporting Science & Technology or technical teams
• Familiarity with Concur expense reporting
• Experience with PeopleSoft e-Procurement systems
• Working knowledge of Teams and SharePoint
• Prior experience supporting Corning or similar large organizations
• Strong written communication skills
• Willingness to take on additional responsibilities proactively

Key Responsibilities and Duties:

• Provide comprehensive administrative support to Director-level leadership and staff
• Manage complex calendars meetings and departmental scheduling
• Coordinate domestic and international travel including visa and passport processing
• Draft and distribute organizational communications and meeting materials
• Support onboarding interview scheduling and visitor logistics
• Coordinate logistics for department meetings events trade shows and team activities

Requirements:

• 2 3 years of experience providing administrative support to Director-level leaders
• Proven ability to manage confidential information with discretion
• Experience coordinating international travel
• Strong organizational communication and multitasking skills
• Proficiency with MS Office and administrative systems