Administrative Officer 1 (PCN 212009)
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Job Location:
Juneau, AK - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
- Are you an analytical and creative problem solver
Do you want to learn about budgets financial operations and procurements
Do you enjoy helping others solve problems and achieve their goals
Do you know the difference between there their and theyre
Are you looking for a position where the work is a little bit different each dayIf so we have a job for you!The Division of Administrative Services is recruiting for an Administrative Officer 1 in the Juneau office. The Administrative Officer performs a broad range of essential functions in support of the division the Administrative Services Director and the rest of the department.The Administrative Officer is responsible for the internal budget accounting procurement and personnel work of the Division of Administrative Services and the Commissioners Office. This position supports 39 positions and monitors a $5.9 million annual budget.The Administrative Officer 1 directly supports our Administrative Services section and provides guidance and leadership on departmental process and policies to staff throughout the department.
The benefits of joining our team:
The division offers a flexible supportive and collaborative work environment including a flexible work schedule telework options and training opportunities. The incumbent can expect daily interactions with division and department staff and opportunities to learn from subject-matter experts to build professional skills for career advancement.
Where you will be working:This position is located in our main offices in Juneau on the 9th floor of the State Office Building. Our office has recently updated furnishings and is centrally located in downtown Juneau. This positions space has a stunning unobstructed view of the Gastineau Channel!Telework options in the Juneau area may be available after an initial training period. The work environment is friendly professional and collaborative with regular interaction with colleagues other state agencies and the general public.We are looking for the following competencies:- Administration and Management:Knowledge of planning coordination and execution of business functions resource allocation and production.
- Financial Management:Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Interpersonal Skills: Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
- Adaptability/Analytical Thinking/Problem Solving:Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Uses a logical systematic and sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Organizational Awareness: Knows the organizations mission and functions and how its social political and technological systems work and operates effectively within them; this includes the programs policies procedures rules and regulations of the organization
- Personnel and Human Resources:Knowledge of hiring classification benefits labor relations negotiation and Federal state and local employment regulations.
Please document your level of skill or experience with each competency listed above. Applicants are not required to have experience in every area. If you do not have experience in a particular area simply say so. Minimum Qualifications
Any combination of education and/or experience that provides the applicant with competencies in
- Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
- Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.Additional Required Information
Our organization mission and culture:
The Department of Commerce Community and Economic Development plays an important role in Alaskas economy and Alaskans daily life. We help local governments in rural and urban Alaska provide basic services to communities. The department licenses businesses banks the insurance industry and more than one hundred professions to protect consumers. For more information about the department go .
The Division of Administrative Services provides centralized administrative support for the department includes accounting fiscal management budget development human resources procurement property control contract and federal grants administration information technology services and office space planning.
The Administrative Officer plays a crucial role in leading communication between Administrative Services and other department divisions and agencies regarding policies processes and procedures and shared challenges. This position often receives the first call from a division experiencing a challenge and frequently helps others solve problems and accomplish their objectives while working within existing processes and policies.
Education:
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time the application is submitted.
Work Experience:
If using work experience in order to meet the minimum qualifications of the position and it is not already documented in your application also provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.
Multiple Vacancies:
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
If you have questions regarding Workplace Alaska the application process and/or problems being able to submit your application or attachments online please call the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains.
For information on allowing emails from the domains visit the Lost Password Help page located at you have specific questions regarding the position please contact the hiring manager directly:Hiring manager: Hannah Lager Administrative Services Director
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
