Administrative Assistant
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Job Location:
Corning, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
For further inquiries about this opportunity please contact one of our Talent Specialists Vijay at (or) Saravanakumar at .
Title: Administrative Assistant
Duration: 10 Months
Location: Corning NY
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.
Job Description:
Scope of Position
Provide comprehensive administrative support to the DVP Director of Gorilla Glass Solutions and their staff.
Key Responsibilities
Calendar Management: Manage dynamic global calendars for the Director and staff; assist with other department calendars as needed.
Travel Coordination: Arrange international and domestic travel including visas/passports working closely with CIBT to ensure smooth document processing.
Purchasing Support: Handle P-card transactions and e-Procurement purchase requisitions including tracking and reporting.
Communications: Draft and distribute organizational communications on behalf of the Director.
Meeting Coordination: Create agendas and manage calendars for weekly staff and department meetings; facilitate meetings when needed.
Logistical Support: Provide logistical support for commercial meetings annual events (e.g. CES) and trade shows as required.
Space Planning Coordination: Collaborate with the Space Planning team and BTD as needed.
Employee Onboarding and Visitor Logistics: Work closely with HR to onboard new employees and contractors; assist with logistics and tours for customer visits.
Team Collaboration
Work effectively both independently and as part of the Gorilla Glass administrative team.
Participate and/or lead department initiatives such as culture improvement efforts.
Additional Responsibilities
Coordinate interview scheduling with Recruiting; escort candidates as needed.
Maintain departmental distribution lists phone lists and group communications
Support updates and maintenance of organizational email distribution lists.
Plan and coordinate department summer events holiday activities and other team-building initiatives as well as serve on division admin team events
Collaborate closely with administrative teams across Gorilla Glass SLT CGI and S&T.
Proactively take on additional responsibilities when requested.
Required Experiences/Education
2 3 years of experience as an administrative aide supporting Director-level leadership.
Ability to handle sensitive information with confidentiality.
Experience coordinating international travel.
Strong attention to detail with the ability to multitask and prioritize effectively.
Proficiency in MS Office (Outlook Word Excel PowerPoint).
Familiarity with Concur expense report processing/approvals.
Experience with PeopleSoft e-Procurement and phone/video conferencing systems.
Flexible courteous and a team player.
Desired Experiences/Education
Strong written and verbal communication skills.
Experience supporting Science & Technology teams.
Consistent and reliable performance.
Working knowledge of Teams Concur and SharePoint (internal Client systems).
Willingness to take on additional responsibilities proactively.
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
Key Skills
- Generator
- Accomodation
- Football
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- Architectural Design
