HR Admin Execuitve

A Cyber - Security Company is currently hiring for an HR/Admin Executive to support end-to-end HR operations and provides essential office administration services to ensure a productive compliant and well-run workplace. This role is hands-on and process-driven supporting employees and managers across the employee lifecycle recruitment onboarding HR documentation employee relations and general office administration.

Human Resources (HR):

• Recruitment & Onboarding: Coordinate end-to-end hiring logistics: job postings CV screening support interview scheduling reference checks offer documentation and candidate communication. Manage onboarding administration: employee files contracts policy acknowledgements orientation coordination and new-starter readiness.
  
• HR Operations & Documentation: Maintain accurate and up-to-date employee records (contracts confirmations promotions transfers exits). Manage leave/attendance documentation and HRIS updates (where applicable). Prepare HR letters and templates (employment confirmations disciplinary letters exit documentation).
  
• Performance & People Support: Support performance management cycles: trackers reminders documentation and review coordination. Assist in implementing and tracking action plans (PIPs coaching plans) with managers. Support employee engagement activities and internal communications.
  
• Employee Relations & Compliance: Serve as first-level support for employee HR queries escalating complex matters appropriately. Support disciplinary/grievance processes through accurate documentation and coordination. Ensure adherence to HR policies and applicable labour regulations.
  
• Training & Development Coordination: Coordinate learning programs and logistics (training calendars vendors attendance records). Maintain training/certification records and support skills matrix updates (where relevant).
  
• HR Reporting: Prepare basic HR reports: hiring pipeline headcount attrition leave trends and monthly HR activity summaries.
  

Administration (Admin):

• Office Administration & Facilities: Ensure smooth office operations: workspace readiness supplies office assets and general facilities coordination. Liaise with landlords facility providers cleaning/security and service vendors.
  
• Vendor & Procurement Coordination: Manage vendor relationships for office services and supplies; coordinate quotations purchase requests and delivery follow-ups. Track administrative expenses and support reconciliation with Finance.
  
• Asset & Inventory Management: Maintain asset registers (laptops access cards office equipment) and manage allocation/return processes. Maintain office inventory levels and reorder supplies proactively.
  
• Travel & Logistics Support: Support local and international travel logistics (bookings itinerary coordination) where required. Coordinate meetings and event logistics (venues refreshments setup visitor management).
  
• Front Office & Records: Manage visitor reception calls and general correspondence professionally. Maintain filing systems (physical and digital) for key admin and HR documents ensuring confidentiality.
  

Requirements:

• HND/Bachelors degree in Human Resources Business Administration or a related field.
  
• 35 years experience in HR operations and office administration (generalist exposure).
  
• Working knowledge of labour laws and HR best practices.
  
• Strong coordination documentation and communication skills.
  
• High integrity and discretion in handling sensitive employee and company information.
  
• Proficiency in MS Office (Excel Word PowerPoint); HRIS and basic procurement tools are an advantage.
  
• Strong execution and attention to detail
  
• Confidentiality and sound judgement
  
• Stakeholder management and service mindset
  
• Problem-solving and conflict resolution
  
• Planning coordination and follow-through
  
• Ability to work independently and manage competing priorities
  

Requirements