Executive Marketing & Administrative Coordinator
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Job Location:
New Orleans, LA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Corporate Realty
Corporate Realty is a leading commercial real estate firm dedicated to providing exceptional brokerage management and consulting services. We pride ourselves on our deep market knowledge client-focused approach and commitment to excellence.
Job Summary
Corporate Realty is seeking a highly organized and detail-oriented professional to provide executive administrative support to the President and assist the Director of Marketing and Communications. This role combines administrative excellence with creative marketing support including preparing property-specific marketing materials managing social media content and coordinating responses to major RFPs. The ideal candidate is a proactive self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Marketing Material Development (Flyers & Social Media)
- Gather property details photos floor plans and demographic data for marketing flyers.
- Develop compelling content highlighting property features investment potential and amenities.
- Perform basic image editing and prepare files for digital use.
- Coordinate with agents for review and approval of marketing materials.
- Design and prepare images for social media posts as directed.
Listing Coordination & Management
- Ensure listing agreements are accurate executed and properly filed.
- Maintain and update the master listings spreadsheet.
- Distribute updated listings to internal stakeholders.
- Archive files for sold leased or expired listings.
Reporting & Database Management
- Verify and format transaction data for monthly and quarterly reports.
- Input data into InDesign templates for mailers and reports.
- Proofread all reports for accuracy and consistency.
- Maintain and update contact databases with current information.
System & Project Support
- Draft proposals (RFPs) using previous project templates.
- Provide administrative support for software systems including Adobe license management and troubleshooting.
Administrative Support to the President
- Prepare and format professional correspondence memos and letters.
- Manage email communications and ensure timely responses.
- Redline documents and coordinate revisions.
- Organize and maintain digital and physical filing systems with proper naming conventions.
- Provide administrative assistance to the Director of Special Projects as needed.
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Qualifications
- 2 years of experience in administrative support or marketing coordination preferably in real estate.
- Proficiency in Microsoft Office Suite (Word Excel Outlook).
- Strong experience with InDesign or similar desktop publishing software.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proactive and capable of working independently and collaboratively.
- Familiarity with Trello or other project management tools is a plus.
- Bachelors degree preferred or equivalent practical experience.
What We Offer
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Required Experience:
IC
Key Skills
About Company
Corporate Realty is the authority for commercial real estate in the entire region. Learn more about the services we provide.
