Administrative Assistant Director (Division of Laboratories)

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence by accident by suicide suddenly when in apparent health when unattended by a physician in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.


The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

- Commitment: Dedicated to the mission at all times

- Accountability: Responsible to each other and the community

- Resilience: Adapt in the face of adversity

- Excellence: Achieve and maintain the highest quality

- Service: Innovate to meet evolving needs

OPEN TO OTHER SIMILAR CIVIL SERVICE TITLES.

*6.1.9. Transfer and Change of Title*
Any permanent employee in the competitive class who meets all of the requirements for a competitive examination and is otherwise qualified as determined by the commissioner of citywide administrative services shall be eligible for participation in a non-competitive examination in a different position classification provided however that such employee is holding a position in a similar grade.

Under the broad direction of the Administrative Director of Laboratories the Assistant Director is responsible for subsections within the Division of Laboratories. The selected candidate will assist the Administrative Director of Laboratories with formulating and implementing standardized administrative workflows and documentation across laboratories. Duties will include but are not limited to:

- Serve as a central point of coordination for laboratory administrative deliverables ensuring completeness quality and on-time execution.

- Help lead agency-wide administrative coordination for laboratory data collection performance reporting and benchmarking (caseload staffing budget and quality metrics).

- Manage the annual cycle for laboratory metric collection (multi-lab coordination deadlines validation submission status tracking and executive-ready reporting).

- Coordinate cross-lab budget planning inputs tracking and consolidation as directed by OCME leadership.

- Support financial workflows including:

O Periodic spend tracking and administrative reporting.

O Personnel cost tracking overtime administrative reporting and budget variance summaries.

O Procurement coordination and administrative support for lab operational needs

- Produce executive-ready summaries that integrate operational staffing and financial signals across laboratories.

- Coordinate administrative components of quality management and compliance activities across laboratories in partnership with Quality Assurance leadership.

- Standardize and monitor required documentation schedules and administrative evidence

- Coordinate execute and manage multi-laboratory projects

SPECIAL NOTE:

Selected candidates will be required to provide a DNA sample by swabbing.

WORK AUTHORIZATION:

Authorization to work in the Unites States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications extensions or status changes including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

***Please note that only candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.***

Please submit resume and cover letter to Job ID# 775792

ADMINISTRATIVE PUBLIC RECORDS - 10041

Qualifications :

Qualification Requirements
1. A masters degree from an accredited college in Library Science Archival Science American History or Political Science or a related area plus four years of full-time professional experience in a governmental archives records management center or library complex 18 months of which must have been in a supervisory administrative consultative managerial or executive capacity; or

2. Education and/or experience equivalent to 1 above. However all candidates must have a masters degree and the 18 months supervisory administrative consultative managerial or executive experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time