Master's Program Administrative Support

Job Summary

The Department of Nursing at San José State University seeks a detail-oriented and highly organized professional to provide administrative support for the Masters programs including the Family Nurse Practitioner Nurse Educator and Wound Ostomy programs. Working under the direction of the Masters Program Coordinator the Masters Program - Administrative Support supports student admissions recruitment program logistics regulatory reporting and clinical placement coordination.

Key Responsibilities

• Provide administrative support for the Masters Nursing programs including admissions student records and program communications
• Respond to prospective student inquiries and assist with recruitment activities and events
• Coordinate clinical placements and maintain required documentation and contracts
• Schedule meetings classrooms and program events including onsite weekend sessions
• Maintain databases and ensure student compliance with program and regulatory requirements
• Support program evaluation reporting and accreditation documentation
• Order supplies and assist with budget-related tracking and processing

Knowledge Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
• Ability to draft compose and appropriately format correspondence and standard reports
• Ability to handle a high volume of tasks and demands including multiple projects simultaneously
• Ability to handle multiple work priorities organize and plan work and projects
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Ability to perform standard business math track financial data and make simple projections
• Ability to work independently and as part of a team and handle multiple priorities organize and plan work and projects
• Excellent computer skills including but not limited to Microsoft Office Skills and development of PDF forms
• Experience handling confidential and sensitive matters
• Experience to be fully functional in all technical aspects of work assignments
• Knowledge of money handling procedures
• Must be able to work on weekends for onsite classes
• Strong organization skills to keep track of programs and activities within the department
• Thorough knowledge of office methods procedures and practices; English grammar business writing punctuation and spelling
• Typhon Group Database administrator training
• Working knowledge of budget policies and procedures

Required Qualifications

• Completion of a high school program technical/vocational program or their equivalents
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

• Bachelors degree in business management or related field
• Minimum of three (3) years of full-time experience in administrative support or related field
• Demonstrated project management skills
• Demonstrated computer skills and applications
• Demonstrated experience with oral and written interpersonal skills

Compensation

Classification: Administrative Support Coordinator I
Anticipated Hiring Range: $4047/month - $4469/month (Step 1 Step 6)
CSU Salary Range: $4047/month - $5896/month (Step 1 Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: February 11 2026 through February 25 2026. This position is open until filled; however applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found athttps:// questions may be sent to.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check employment and education verification. Depending on the position a motor vehicle and/or credit check may be required. All background checks are conducted through the universitys third party vendor Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Officeor report any discrimination harassment and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act the Annual Security Report (ASR) is also now available for viewing at ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and Sexual Assault prevention information and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at or by email at.

Pursuant to the Higher Education Opportunity Act the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at or by email at.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age ancestry caste color disability ethnicity gender gender expression gender identity genetic information marital status medical condition military status nationality race religion religious creed sex sexual orientation sex stereotype and veteran status. This policy applies to all San José State University students faculty and staff as well as university programs and activities. Title IX of the Education Amendments of 1972 and certain other federal and state laws prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.