What are we looking forExecutive Administration Coordinator I-B3 provides the highest level of effective and efficient support to senior leaders. The incumbent must have a high level of attention to detail excellent organizational skills and the ability to effectively collaborate with senior leaders and will be your key responsibilities Plan & execute complex detailed travel itineraries including all transportation hotel accommodations; obtaining all necessary visas & travel documents. Expense reporting and vacation tracking. Actively manage/maintain electronic calendars and arrange telephone / video / telepresence conferences meetings and other appointments across multiple time zones. Process all correspondence: calls/voice mail mail packages faxes invoices as well as the printing circulation scanning filing shredding of documents. Maintain up-to-date/accurate information on applicable databases including Visitors Log and Room Reservations. Plan meetings/events including contracting hotels ground transportation meeting facilities caterers restaurants etc. Print collate produce and distribute highly confidential books and/or special documents as requested. Take the initiative to identify and undertake opportunities that add value to the efficient operation of the office. Generate requisitions for Purchase Orders as can you expect from MarsWork with diverse and talented Associates all guided by the Five Principles. Join a purpose driven company where were striving to build the world we want tomorrow today.A strong focus on learning and development support from day one including access to our in-house Mars industry competitive salary and benefits package including company bonus.
Job Description:What are we looking forExecutive Administration Coordinator I-B3 provides the highest level of effective and efficient support to senior leaders. The incumbent must have a high level of attention to detail excellent organizational skills and the ability to effectively collaborate wit...
What are we looking forExecutive Administration Coordinator I-B3 provides the highest level of effective and efficient support to senior leaders. The incumbent must have a high level of attention to detail excellent organizational skills and the ability to effectively collaborate with senior leaders and will be your key responsibilities Plan & execute complex detailed travel itineraries including all transportation hotel accommodations; obtaining all necessary visas & travel documents. Expense reporting and vacation tracking. Actively manage/maintain electronic calendars and arrange telephone / video / telepresence conferences meetings and other appointments across multiple time zones. Process all correspondence: calls/voice mail mail packages faxes invoices as well as the printing circulation scanning filing shredding of documents. Maintain up-to-date/accurate information on applicable databases including Visitors Log and Room Reservations. Plan meetings/events including contracting hotels ground transportation meeting facilities caterers restaurants etc. Print collate produce and distribute highly confidential books and/or special documents as requested. Take the initiative to identify and undertake opportunities that add value to the efficient operation of the office. Generate requisitions for Purchase Orders as can you expect from MarsWork with diverse and talented Associates all guided by the Five Principles. Join a purpose driven company where were striving to build the world we want tomorrow today.A strong focus on learning and development support from day one including access to our in-house Mars industry competitive salary and benefits package including company bonus.
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Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
