Executive Assistant-Recruited

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Description:

Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department including faculty students staff and external customers. Develops implements and administers office procedures policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews routes answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding composing and editing letters memoranda reports lecture course materials presentations cases. Uses multiple common office applications including word processing database management spreadsheets graphics and presentation software electronic calendar email. Uses Internet may include basic website maintenance. Manages complex calendars arranges for meetings appointments and travel arrangements. May attend meetings with executive to provide logistical support take detailed notes and track needed follow up items. Requires ability to rapidly learn University and departmental policies and procedures.

Additional Details

Preferred Pay Rate Range : BR-BR/hr
Union Designation : Union Eligible
Report-To Detail : 100% on Campus
Tenure Limit : 3 months
FLSA Exemption Status : Non-Exempt/OT Eligible
Required Education : College Graduate
Required occupational training certifications or license(s) : None
Business Title : Executive Assistant
Additional Job Details : Provides a wide range of administrative support duties primarily including full day-to-day calendar management and meeting scheduling for the Dean of Harvard College. Also responsible for filing organizing printing and drafting communication. Prepares detailed and accurate meeting materials including agendas and advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word Excel PowerPoint Visio etc.) that need to be created reviewed proofread and/or designed for distribution internally and/or externally. Manages reimbursement processing including collecting receipts and knowing/applying relevant policies and guidance. Assists with student appointments and office hours and department events. Coordinates travel.
Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
Is the worker converting from being a Harvard full-time employee (FTE) : No
Role requires identity I-9 and 3 reference screen (recruited) : Yes
Role requires identity I-9 screen (payrolled) : No
Role requires DMV/driving history screen : No
Role requires criminal background and sexual offender screening CORI/SORI : No
Role requires criminal background screen : No
Role requires 10-panel drug screen : No
Role requires credit record check : No
Role requires compliance with Immunization policy. : No

Description: Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department including faculty students staff and ext...

Description:

Additional Details

Preferred Pay Rate Range : BR-BR/hr
Union Designation : Union Eligible
Report-To Detail : 100% on Campus
Tenure Limit : 3 months
FLSA Exemption Status : Non-Exempt/OT Eligible
Required Education : College Graduate
Required occupational training certifications or license(s) : None
Business Title : Executive Assistant
Additional Job Details : Provides a wide range of administrative support duties primarily including full day-to-day calendar management and meeting scheduling for the Dean of Harvard College. Also responsible for filing organizing printing and drafting communication. Prepares detailed and accurate meeting materials including agendas and advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word Excel PowerPoint Visio etc.) that need to be created reviewed proofread and/or designed for distribution internally and/or externally. Manages reimbursement processing including collecting receipts and knowing/applying relevant policies and guidance. Assists with student appointments and office hours and department events. Coordinates travel.
Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
Is the worker converting from being a Harvard full-time employee (FTE) : No
Role requires identity I-9 and 3 reference screen (recruited) : Yes
Role requires identity I-9 screen (payrolled) : No
Role requires DMV/driving history screen : No
Role requires criminal background and sexual offender screening CORI/SORI : No
Role requires criminal background screen : No
Role requires 10-panel drug screen : No
Role requires credit record check : No
Role requires compliance with Immunization policy. : No