Manager, Francophone Affairs

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Position Purpose:

Plays a key strategic and business leadership role in planning managing co-ordinating and implementing Francophone Affairs activities to ensure the unit fully achieves its mandate and objectives.

Ensures optimal use of human financial and material resources supervises the administrative team and supports the vice-dean in acting on strategic orientations highlighting and strengthening Francophone and Francophile identity within the Faculty. Supports education supervision and success of learners while spurring collaboration and raising the Francophone presence in the Faculty of Medicine at the University and among the community and external partners.

In this role your responsibilities will include:

• Planning and operational management: Develop the annual action plan for Francophone Affairs to support the achievement of the objectives and priorities set by the Vice-Dean. Identify performance indicators monitor them and produce the necessary analyses to support decisionmaking. Lead the implementation of strategic and administrative projects while ensuring the efficiency and coherence of the units activities. Manage and coordinate various committees.

• Team management: Supervises motivates and supports members of the Francophone Affairs team in their respective mandates. Handles hiring sets objectives supervises work evaluates performance and ensures staff professional development. Fosters a collaborative respectful and excellence- and results-based work environment.

• Strategic partnerships and mobilization: Develops maintains and strengthens relationships with internal and external partners (doctors researchers health associations institutions Francophone communities in Canada and worldwide). Fosters stakeholder mobilization and raises the profile of the Francophone stream in all Faculty sections and programs.

• Program support: Collaborates closely with Faculty program and service directors to ensure continuous improvement visibility and quality of French-language programs. Provides strategic support for francization initiatives and enhancement of current offerings ensuring alignment with University priorities.

• Community and recruitment: Promotes Faculty Francophone programs and activities to the community as well as to Francophone and Francophile health-care professionals. Supports initiatives to recruit Francophone students and professors and represents the interests of the Francophone stream to internal and external authorities.

• Language quality and Francophone image: Ensures consistency and quality of French-language service offerings championing promotion of a professional inclusive image of the Francophone presence in the Faculty.

• Fiscal responsibility: Develops manages and controls Francophone Affairs financial resources. Advises the vice-dean on budgetary issues ensures accountability to funders and ensures compliance with University fiscal policies and regulations.

• Policy support and continuous improvement: Helps develop implement and update Francophone Affairs policies procedures and guidelines. Interprets and applies Faculty and University policies and regulations to ensure compliance and consistency. Leads discussions with support staff and academic leadership on rationalizing processes policies and workflows to eliminate inefficiencies. Develops and implements a work model that improves service provision to internal and external stakeholders.

What you will bring:

Essential Qualifications :

• Bachelors degree in administration management or a related field or an equivalent combination of education and experience

• Seven years relevant experience in business and/or program management

• Three years proven experience in team and project management as well as in stakeholder mobilization in a complex constantly changing environment

Other skills and Competencies :

• Experience in a heath-care or university setting (preferred)

• In-depth knowledge of issues related to Francophone minorities as well as to the operations and challenges of the Canadian health-care system

• Experience in fiscal management including planning analysis and financial accountability

• Experience in mobilizing communities and developing partnerships

• Experience in drafting and implementing policies and agreements

• Ability to manage priorities and adapt to complex situations

• High level of professionalism and autonomy with good judgment

• Experience using Microsoft 365 and university management software systems

• Bilingualism (French and English) with advanced French skills both in communication and professional writing

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.