Fiscal Assistant

TITLE:

# OF POSITIONS:

1

POSITIONS:

FISCAL ASSISTANT

# SUBMISSION ALLOWED:

1

LOCATION:

Diamond Bar CA.

DURATION:

Approximately 6 months (may be extended based on operational need).

Four 10-hour days Tuesday Friday 7:00 a.m. to 5:30 p.m.

INTERVIEW TYPE:

Onsite/Remote

REQUIRED DETAILS:

• Resume
• Rates
• Statement confirming you have documented the candidates typing speed (you must either test the candidate or have a valid typing certificate provided by the candidate documenting minimum 30 WPM

SCOPE

This regional governmental agency has an immediate need for a temporary Fiscal Assistant to provide

clerical accounting support to the Accounting/Accounts Payable unit of the Finance department.

KEY RESPONSIBLITY

• Examine invoices and other supporting fiscal documents for payment requests forms and other claims.
• Verifying payment approval to ensure invoices are properly authorized.
• Reviewing fund and account codes on the payment request forms and other claims.
• Obtaining and verifying tax forms and other associated forms related to the vendor setup.
• Performing data entry for vouchers and vendors set up in the accounting system.
• Verifying and calculating invoice amounts including credit memos and use and sale taxes.
• Contacts agency employees or vendors to obtain clarification on claims or payments.
• Scanning hard-copy records into the document management system and performing queries to locate accounting records in the accounting and document management systems.
• Operates computers typewriters calculators and a variety of automated data processing office equipment.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Candidates typing speed (30 words per minute)
• Experience with preparing and processing accounts payable invoices and other claims.
• Experience with reviewing and verifying invoices and other fiscal supporting documents for accuracy.
• Ability to reconcile and resolve invoice discrepancies.
• Ability to understand routine accounting transactions and follow accounting practices and procedures.
• Knowledge of accounting purchase orders contracts or purchasing record keeping methods and techniques.
• Demonstrated ability to meet deadlines with accuracy and excellent attention to detail.
• Good communication skills with ability to contact agency employees or vendors to obtain and/or clarify information concerning claims or payments. Ability to maintain positive working relationships with others.
• Good organizational skills -- ability to stay organized and maintain files and record keeping systems for a large number of vendor accounts.

TECHNICAL SKILLS

• Bachelors degree in business math accounting finance or other directly-related major.
• At least one year of full-time experience working in a financial or accounting environment;
• preferably at a public agency.
• Proficiency with PeopleSoft Financial Systems or an equivalent automated accounting
• system and Microsoft Office Suite (Excel Access Word Outlook).
• Experience in processing recording and maintaining a variety of fiscal and statistical
• records.