(CASUAL) Admin & Fiscal Support Specialist

*** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees and up to 1 calendar year for part-time employees.

Title: (CASUAL) Admin & Fiscal Support Specialist

Hiring Unit: Daniel K Inouye College of Pharmacy

Position: ***Casual Hire***

Location: UH Hilo

Date Posted: February 12 2026

Closing Date: February 22 2026

Salary: $25.72

Full time/Part time: Full-time

Temporary/Permanent: Temporary

Other Conditions: Casual Hire temporary appointment is expected begin March 2026 or soon thereafter. Not to exceed 89 days.

Duties:

1. Performs entry-level administrative and/or fiscal support functions.
2. Monitors and processes internal accounting for general special external and Foundation funds.
3. Coordinates procurement activities and travel authorizations ensuring strict adherence to state administrative and contractual requirements. Facilitates purchasing for supplies and equipment while safeguarding sensitive fiscal and personnel files.
4. Manages the Deans calendar and facilitates communications with internal and external stakeholders. Coordinates college events maintains departmental websites and provides high-level administrative support including drafting sensitive correspondence and project proposals.
5. Assists with contacting vendors and obtaining quotations for purchases.
6. Assists with monitoring expenditures and encumbrances regularly and reports irregularities to the Dean.
7. Prepares and coordinates program communications with students and staff (mailings emails etc.) including making phone calls answering phones preparing program meeting agendas and emails and recording accurate meeting notes.
8. Other duties as assigned by the Dean.

Minimum Qualifications:

1. Possession of a baccalaureate degree in business management and/or accounting or related field and one (1) year of professional experience in an office or fiscal setting or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in institutional accounting and procurement including the ability to apply standardized terminology and concepts.
3. Functional knowledge of principles theories and federal/state laws and regulations associated with fiscal and budget management.
4. Demonstrated ability to identify fiscal discrepancies research underlying causes using established records and suggest practical solutions to ensure accurate and timely processing.
5. Ability to review administrative documents for accuracy draft clear correspondence and summaries and communicate professionally with various University departments and external partners.
6. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software including Microsoft Office and Google Suites.
7. Detail-oriented with a proven ability to organize and follow through on complex projects with minimal supervision.

Desirable Qualifications:

1. One (1) year of successful office experience within a higher education setting with specific exposure to university-level accounting and personnel records.
2. Proven experience managing multiple state and/or federal budget lines including payroll and contract administration.
3. Demonstrated knowledge of complex digital platforms including database management financial systems (e.g. Kuali) and fiscal data analysis.
4. Demonstrated ability to train others in complex policies and procedures and to effectively manage and resolve workplace conflict.
5. Ability to independently direct the administrative operations of a high-volume office setting.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. Copy of diplomas will NOT be accepted. Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Nadine Hara

Please refer to the Admin & Fiscal Support Specialist Hire when making inquiries.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: