Admin Coordinator

Role Context:

• Reporting line is to Executive Assistant/Administration Manager

• Supports a variety of mid-level managers who do not have allocated EA support

• The position is structured as a hybrid role initially requiring 2 to 3 days in the office transitioning to 1 to 2 days of office work later.

Principal Accountabilities:

• Under general supervision and acting on own initiative performs diverse and administrative duties for middle managers.

• Works with Executive Assistant/Administration Manager and other administrative support staff to share and coordinate workload and best practices.

Tasks include:

• Raise POs and process invoices via different systems -COUPA PeopleSoft Non-PO and proactively follow up the process through to ensure payment.

• Maintaining up to date trackers e.g. invoicing POs

• Organise travel flights visas trains and hotel booking when required.

• Process expenses for managers using the online tool Concur.

• Provide coordinated support to the Paddington Admin Mailbox

• Provide coordinated holiday cover for Admin/Executive Assistants.

• Ad hoc administration requests as required

• Projects including UK Facilities and Fire Marshall

Minimum Education Experience:

• High school or equivalent diploma and advanced administrative training with a minimum of 2 years prior related office/administration experience.

• Good numeracy skills and a good working knowledge of commonly used PC applications such as MS Outlook Word Excel and PowerPoint.

• Positive can do customer focus attitude is key. Reliable team player.

• Opportunity to learn new skills develop competencies and expand knowledge.

IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements misrepresentations or material omissions during the recruitment process will result in immediate disqualification of your application or termination of employment if discovered later in accordance with applicable law. We appreciate your honesty and professionalism.