Human Resources Assistant

Join a team that supports the people who serve our community!

The City of Arkansas City is seeking a detail-oriented professional and people-focused Human Resources Assistant to support daily HR operations and help ensure a positive employee experience across all City departments. This role is ideal for someone who enjoys collaboration and working behind the scenes to keep an organization running smoothly.

1. Coordinates administrative components of recruitment including posting positions scheduling interviews maintaining applicant files and preparing new-hire packets.
2. Processes onboarding and separation paperwork including benefits enrollment forms personnel action forms and system updates.
3. Maintains personnel files and Human Resources records in accordance with retention schedules and confidentiality requirements.
4. Assists with benefits administration by preparing forms responding to routine questions and coordinating with vendors.
5. Supports DOT compliance administration under established procedures.

1. Ensures Human Resources records are accurate complete and securely maintained.
2. Assists with tracking required notices acknowledgements and employee documentation.
3. Supports workers compensation and safety programs through documentation and reporting assistance.
4. Protects confidential employee and organizational information at all times.

1. Performs data entry and prepares routine reports and spreadsheets.
2. Assists with preparation of correspondence memoranda and internal communications.
3. Schedules meetings prepares agendas and records minutes as assigned.
4. Orders office supplies and maintains HR office organization and readiness.

1. Demonstrates professionalism confidentiality and respectful customer service.
2. Works collaboratively with employees departments and the public.
3. Attends required training and performs other duties as assigned.

1. High school diploma or equivalent.
2. Two-year degree or vocational coursework in Human Resources Management Business Administration Public Administration or related field.
3. Two years of administrative or office support experience.
4. Any combination of the above as determined appropriate by the employer.

1. Associates or bachelors degree in Human Resources Management Business Administration or Public Administration.
2. Experience in public-sector or municipal Human Resources.
3. Working knowledge of employment laws and Human Resources compliance practices.

1. Valid drivers license with a safe driving record as determined by the employer.
2. Notary Public or ability to obtain.

1. Effective written and verbal communication skills.
2. Ability to communicate in a professional calm and courteous manner with the general public and employees.
3. Problem-solving and critical-thinking skills.

1. Excellent time management skills and ability to multi-task and prioritize work.
2. Ability to follow established procedures and maintain confidentiality.
3. Ability to manage multiple tasks with minimal supervision.
4. Ability to work independently.
5. Strong attention to detail and accuracy.

1. Strong math spelling and computer abilities.
2. Proficiency in Microsoft Office applications.

1. Working knowledge of modern office practices and procedures.