Programme Assistant Reporting & Partnerships (SC5)

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONAL CONTEXT:

The position is based in Colombo operating under the direct supervision of Partnerships Reporting and Communications Officer with the overall supervision of the Country Director and in close coordination with programme RAM communications and other relevant units. Within this structure the job holder supports established workflows and contributes to the smooth functioning of reporting and partnership activities by managing information coordinating with internal counterparts and ensuring adherence to defined procedures. Working within clearly set guidelines the incumbent focuses on gathering and organizing programme and partnership information acting as a liaison for routine queries and supporting collaboration across different functional areas to maintain consistent information flows.

JOB PURPOSE:

To support WFP Sri Lankas programme effectiveness by delivering timely and reliable reporting information management and partnership support. The role exists to ensure that programme performance data is compiled and presented accurately partner commitments and visibility requirements are monitored and routine operational updates and communication materials are prepared efficiently. Through this work the Programme Assistant Reporting & Partnerships (SC5) helps strengthen partner engagement and facilitates informed decisionmaking across the Country Office.

KEY RESPONSIBILITIES (not all-inclusive nor exhaustive):

• Support the application of standard information management and reporting procedures ensuring consistency and quality in data collection consolidation and presentation across the Country Office.
• Gather and compile relevant information from internal and external sources to facilitate timely information flow and strengthen situational awareness for reporting purposes.
• Support the preparation of routine operational updates and basic humanitarian or contextual analyses by organizing inputs from relevant units and ensuring completeness and accuracy.
• Assist in collecting organizing and sharing key operational information related to programme performance resources and operational context to support informed decisionmaking at the Country Office level.
• Support the preparation of inputs for corporate reporting exercises including the Annual Country Report by coordinating data and narrative contributions from programme M&E logistics and resource management teams.
• Assist in efforts to streamline and improve reporting and information management processes including supporting the drafting or updating of simplified guidance or templates as requested.
• Support partner outreach and engagement processes by helping compile background information partner profiles and simple analytical inputs that inform Country Office partnerships activities.
• Support the preparation of donor proposals partner briefs and reporting inputs by coordinating required contributions from relevant internal teams and ensuring alignment with partner requirements and visibility commitments.
• Assist in maintaining accurate programme and reporting databases trackers and records by ensuring timely data entry and verification in accordance with corporate standards.
• Facilitate regular information exchange with internal counterparts (programme RAM M&E logistics etc.) to support coordinated reporting programme followup and partnerships activities.
• Support the drafting of basic information products including data summaries tables charts and simple narrative sections contributing to programme reporting and partner visibility.

KNOWLEDGE AND SKILLS REQUIREMENT FOR THE POSITION:

• Basic understanding of programme implementation and monitoring processes.
• Ability to gather organize and present information clearly for reporting and communication purposes.
• Familiarity with partnership engagement principles including partner visibility and the importance of accurate timely information sharing.
• Strong organizational skills and attention to detail.
• Good command of Microsoft Office applications (Word Excel PowerPoint); experience with data entry or reporting tools is an advantage.
• Good interpersonal and communication skills with the ability to interact effectively with internal and external stakeholders.

EXPERIENCE REQUIREMENT

Minimum Five (5) years of relevant experience and

• Experience supporting programme or reporting activities including data collection basic data review and preparation of simple reports or summaries.
• Exposure to information management or performance reporting tasks such as compiling information from different units preparing routine updates or assisting with the organization of reporting inputs.
• Experience in supporting partnerships or donor engagement processes such as assisting with meeting preparation gathering background information or maintaining documentation and correspondence.
• Experience coordinating with internal teams (programme monitoring logistics communications etc.) and exchanging information to facilitate smooth implementation of activities.
• Exposure to data organization tools and basic analysis including maintaining spreadsheets trackers or databases related to programmes reporting or partnerships.
• Prior experience in the UN system NGOs development organizations or government entities involved in reporting communications or coordination is an asset (not mandatory).

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Completion of secondary school education is required.

A post-secondary certificate in a relevant functional area such as Communications Information Management Social Sciences Development Studies International Relations or related fields is highly desirable.

Language:

Fluency in oral and written English.

Fluency in Sinhala and/or Tamil is desirable for coordination with national counterparts.

This position is only for the Sri Lankan Nationals. And this Vacancy announcement will be expired on 24 February 2025.

WFP LEADERSHIP FRAMEWORK

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Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.