Executive Assistant 17826
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Role: Executive Assistant
Priority Location: South Africa or LATAM
Working Hours: Full time 40 hours per week aligned to Eastern Time
Type of contract: Fully Remote
Type of job: Executive & Operations Support
Start Date: ASAP
The final offer is at the clients discretion subject to the candidates interview result skills and experience.
About the Company:
This is a fast-growing venture-funded software startup operating in a high-growth phase. The organization works in a fast-paced high-accountability environment and the leadership team places strong value on autonomy clear communication and proactive operational support.
About the Role:
The Executive Assistant will provide senior-level administrative and operational support to the leadership team. This role requires a highly autonomous professional who can take ownership of tasks and projects with minimal supervision. The EA will manage executive schedules communications and operational workflows while supporting external stakeholder outreach. This is a high-trust role suited for someone proactive organized and comfortable in a growth-stage startup environment.
Key Responsibilities:
- Executive & Administrative Leadership: Provide high-level strategic and operational support to senior executives. Manage complex calendars inboxes (triaging drafting responses and prioritizing) travel arrangements expense reporting and personal appointments. Serve as a trusted partner in optimizing executive workflows ensuring alignment across priorities and proactively identifying and resolving inefficiencies.
- Project & Communications Management: Own projects and cross-functional administrative initiatives end-to-end with minimal direction. Draft and manage professional communications to sales prospects partners and external stakeholders. Coordinate across the leadership team to ensure timely follow-through clear accountability and operational alignment.
- Recruiting & Onboarding Administration: Oversee recruitment logistics including candidate scheduling onsite coordination debrief scheduling take-home assignment tracking and communication channel setup (e.g. Slack). Support onboarding workflows to ensure a seamless and professional candidate and new hire experience.
- Office & Facilities Management: Manage day-to-day office operations including deliveries vendor coordination ordering supplies and snacks organizing team lunches and maintaining a productive and welcoming office environment.
- Team & Event Coordination: Plan and execute team-building events onsite/offsite logistics company swag distribution and stakeholder gifting. Coordinate travel and logistics for conferences sales events and recruiting initiatives.
- Go-to-Market & Conference Support: Support go-to-market initiatives and industry events by sourcing venues managing end-to-end event logistics creating and maintaining event pages coordinating materials and shipments booking travel organizing agendas tracking target contacts in the CRM and overseeing prospect and stakeholder meeting logistics to ensure seamless execution.
- Senior-Level Strategic Support: Candidate responsibilities may expand to include coordinating logistics for company-wide meetings (e.g. all-hands and board meetings) supporting high-priority prospect engagements identifying operational bottlenecks and implementing process improvements and driving cross-functional coordination to enhance overall organizational efficiency.
Hard Skills Required:
- Minimum 5 years of experience supporting senior executives or leadership teams with similar responsibilities.
- Experience managing complex calendars and executive priorities.
- Experience working with a startup or technology company is a plus.
- Proficiency in Google Workspace Microsoft Office and common productivity tools (e.g. Slack applicant tracking systems).
- Fluency in English with strong written and verbal communication skills.
Soft Skills Required:
- Highly autonomous and proactive work style.
- Strong organizational and time management skills with very strong attention to detail.
- Adaptable and effective in a fast-paced growth-stage environment.
- Possesses a professional communication style and is an excellent communicator with very strong written and verbal English skills as this role includes drafting emails and supporting external communications such as event invitations and stakeholder outreach.
Success Metrics:
- Reliable and proactive executive support with minimal supervision.
- Accurate and well-managed calendars travel and expenses.
- Clear and professional external communications.
- Strong responsiveness and follow-through across leadership recruiting and operational requests.
- Efficient coordination of office and team logistics.
Required Experience:
IC
Key Skills
About Company
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