Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Are you a skilled Executive Assistant who is looking to be a trusted partner for executives who are helping create a better tomorrow
Were growing in the North America region and are looking for an Executive Assistant who is eager to learn contribute and grow. Based in office in our Calgary office you will be responsible for managing CEO and other executive-level duties such as calendar scheduling correspondence presentations and travel arrangements while also helping with various office administrative tasks.
At Okane we believe that integrated mine closure planning is just the starting point to Help Create a Better Tomorrow. We work with mining companies to return land responsibly and safely enabling what comes next to serve both people and the planet. Our work challenges the status quo we advocate for meaningful partnerships with communities including Indigenous rightsholders and design solutions that create lasting financial environmental and social value. From early-stage planning through to relinquishment were helping reshape the future of mining and were looking for people who want to be part of that transformation.
We champion diversity and inclusion. We believe in flexibility work-life balance and an open-door approach to communication. We provide employees with the tools to succeed and grow with the company and benefits that ensure our employees have the means to feel fulfilled.
Responsibilities:
Executive Assistant (CEO):
- Calendar management.
- Travel scheduling and support.
- Administrative support for Okanes Executive meetings including schedule coordination material preparation and minute taking.
- Documentation preparation and coordination ensure branding consistency proofread etc.
- Support strategic projects as directed by CEO
- Other support as required.
Office Administration:
- Office organization and supply orders.
- Event planning & coordination.
- Travel organization and administration for Calgary team.
- Reception and facilities coordination including liaising with building management and other relevant external stakeholders.
- Shipping & receiving.
- Setting up laptops and workstations managing IT Inventory.
- SharePoint administration and management Support intranet development document management usage tracking and basic troubleshooting.
Expectations for this Role:
- Embody Okanes Core Vision (Help Create a Better Tomorrow) and Values (Passionate Smart Clever Positive Thoughtful and Caring and Humble).
- High degree of initiative and judgement by proactively identifying and taking on accountability.
- Maintain a strong sense of professionalism and maintain confidentiality.
- Strong verbal and written communication interpersonal and organizational skills.
- A keen eye for detail.
- Understand the roles of our technical and management team to look for ways to support where required.
- Ability to thrive in a team setting or work independently.
- Strong Proficiency in MS Office (Word Excel Outlook SharePoint PowerPoint).
- Previous experience in an Executive Assistant role is considered an asset.
Why Join Okane
At Okane were committed to fostering a diverse equitable and inclusive workplace where every individual is valued for their unique contributions. Our dedicated teams span across the globe connecting people from diverse backgrounds and perspectives.
Our workplace culture is defined by the everyday behaviours of our team and driven by our Core Values: Passionate Thoughtful & Caring Smart & Clever Positive and Humble. We believe in flexibility work-life balance and an open-door approach to communication.
We believe in personal and professional development offering opportunities for continuous learning and growth. At Okane we foster the opportunity for everyone to grow and develop their skills that align with their career path. As we continue to expand our global presence were looking for individuals who share our values and are dedicated to making a positive impact in the world.
Perks and Benefits:
- Growth and advancement opportunities along with an annual allowance for professional development.
- Paid personal time.
- Extended Health and Dental coverage.
- Annual health spending account.
- Short-term and long-term disability insurance.
- Flexible workplace policy including maternity and parental leave top-ups and flexibility when returning to work.
How to Apply:
Please submit your resume and a cover letter detailing your experience and why youre a great fit for this role before February 23rd 2026. Please note that only those candidates who are selected will be contacted.
If you require an adjustment during the recruitment/interview process please let the HR team know and we will work with you to meet your needs. For more information about Inclusion Diversity & Equity at Okane please click here: Diversity Equity and Inclusion Okane Consultants.
Required Experience:
Manager
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
We are Okane Consultants- International Mining Consultants. We champion the integration of mine closure throughout all phases of mining projects to maximize asset value and achieve positive environmental outcomes.
