Senior Administrative Assistant

Vancouver - Canada

Monthly Salary: $ 85000 - 85000

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

destinationone is proud to exclusively partner with Helicopters Without Borders (HWB) a mission driven nonprofit organization redefining how health and wellness services are delivered to remote and underserved communities across British Columbia.

About Helicopters Without Borders

Founded in 2021 Helicopters Without Borders delivers health and wellness services to remote and rural communities across British Columbia many of which have limited or no road access. Through innovative use of aviation HWB enables sustainable community centered access to care while operating with a strong commitment to cultural safety trust and impact.

HWB operates as a fast growing mission driven organization where flexibility initiative and accountability are essential. Team members are trusted to take ownership solve problems and help build systems in an evolving environment.

About the Role

The Senior Administrative Assistant is a critical right hand role to the CEO. This position exists to bring structure momentum and operational support to a busy leadership function where time is limited and priorities shift quickly.

This is not a traditional administrative role. It is ideal for someone who enjoys variety problem solving and being deeply embedded in the day to day operations of a mission driven organization.

This role offers strong potential to evolve into a Chief of Staff position over time based on performance capability and organizational needs.

Salary: CA$60000$85000/yr

Key Responsibilities

Executive and Administrative Support

Provide day to day administrative support to the CEO and leadership team
Manage calendars meetings and scheduling
Draft correspondence reports presentations and internal documentation
Prepare agendas meeting notes and board materials
Handle sensitive and confidential information with discretion and integrity

Office and Operations Support

Build and maintain organized systems templates and shared documentation
Support vendor coordination and office logistics
Assist with flight related administrative coordination
Use tools such as Google Workspace Asana Keela and AI enabled productivity tools to streamline workflows

Project and Stakeholder Coordination

Support cross functional initiatives and special projects
Track tasks deadlines and deliverables
Serve as a professional point of contact for partners donors and collaborators

Finance and HR Support

Assist with basic financial tracking and data entry
Support onboarding logistics and internal documentation

Requirements

Exceptional organizational and prioritization skills
Strong written and verbal communication abilities
High level of discretion judgment and integrity
Proactive problem solver who can anticipate needs
Comfort building processes and systems from scratch
Tech savvy with openness to AI enabled productivity tools
Valid drivers license and access to a vehicle

Work Environment and Expectations

First six months fully in office to support onboarding and relationship building
CEO travel may require full in office presence during certain periods
After ramp up flexibility for hybrid work arrangement
Occasional after hours work and limited travel may be required

Who Will Thrive in This Role

Candidates who enjoy variety and ownership
Individuals who are self directed and proactive
Those comfortable operating in fast paced evolving environments
Professionals seeking long term growth and exposure to leadership and operations

About destinationone Consulting

destinationone Consulting is a North America based strategic recruitment executive search and HR advisory firm serving purpose led organizations across high impact industries. Our sector expertise spans CleanTech Education and EdTech Health and Med Tech Healthcare and Wellness Government (Municipal State and Federal) Non Profit Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals please apply with an updated resume in MS Word format. While we may not be able to contact everyone we will connect with candidates whose profiles match the requirements of the role.

Rest assured your profile will remain in our network and we will reach out when a suitable opportunity arises.

To learn more about us and stay updated on opportunities follow destinationone Consulting on LinkedIn.

Thank you for considering destinationone Consulting. We are excited to support you in your career journey.

Support the Mission

Helicopters Without Borders exists because access to health and wellness should not depend on geography. Every flight every clinic and every community visit helps bring care dignity and connection to people living in some of the most remote and underserved regions of British Columbia.

If this mission resonates with you and you would like to support the important work being done by Helicopters Without Borders beyond applying for this role you are invited to contribute.

Your support helps HWB continue delivering care to communities where roads do not reach. DONATE NOW!

destinationone is proud to exclusively partner with Helicopters Without Borders (HWB) a mission driven nonprofit organization redefining how health and wellness services are delivered to remote and underserved communities across British Columbia.About Helicopters Without BordersFounded in 2021 Helic...