Field Service Support Administrative Assistant
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Job Location:
Lexington, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Description
At Whaley we know people are vital to our success. We offer a competitive salary and generous benefits including:
- Medical Dental and Vision
- 401k& Profit Sharing
- Paid Holidays & Vacation
- Short-Term Disability
- Long-Term Disability Insurance (company paid)
- Life Insurance (company paid)
The Field Service Administrator supports day-to-day field operations with a strong focus on fleet management regulatory compliance and licensing coordination. This role requires excellent organizational skills attention to detail and clear communication while managing multiple administrative responsibilities across several states.
- Manage the company fleet of vehicles including:
- Ordering vehicles and coordinating upfitting and logo installation
- Assigning vehicles to drivers and maintaining accurate records
- Ensuring proper vehicle registration inspections and renewals
- Tracking and coordinating routine and preventative maintenance
- Handle intrastate DOT compliance for company-owned box trucks and trailers including:
- Maintaining required documentation and records
- Monitoring compliance deadlines and renewal requirements
- Maintain company-required contractor licenses across multiple states including:
- Tracking license status renewals and compliance requirements
- Coordinating applications renewals and documentation submissions
- Prepare and maintain accurate records files and reports related to fleet licensing and compliance
- Communicate professionally with internal teams vendors and regulatory agencies
- Perform additional administrative duties as assigned to support field service operations
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Proficiency with basic Microsoft Office applications (Word Excel Outlook)
- Ability to manage multiple tasks and deadlines simultaneously
- Comfortable working with compliance-related documentation and processes
- Prior experience in administrative support fleet management or compliance is a plus
- Office-based role with frequent coordination across departments
- Occasional interaction with field personnel vendors and regulatory agencies
We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer.
Equal Employment Opportunity Statement
Whaley Foodservice maintains a policy of nondiscrimination in employment to promote employment opportunities for persons regardless of age race color national origin sex religion veteran status disability weight sexual orientation gender identity genetic information or any other legally protected status. Additionally the company maintains Affirmative Action programs to promote employment opportunities for minorities females disabled individuals and veterans. It is our policy to provide equal opportunities in all phases of the employment process and to comply with applicable federal state and local laws and regulations.
We are committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities.
If you need special assistance or an accommodation while seeking employment please e-mail emailprotected with the nature of your request. We will make a determination regarding your request for reasonable accommodation on a case-by-case basis.
Required Experience:
Junior IC
Key Skills
- Active Directory
- Technical Documentation
- Windows
- On-Site Support
- Test Equipment
- Linux
- Internet
- Preventive Maintenance
- Technical Assistance
- Troubleshoot
- Problem Resolution
- Setup
- hardware
- Technical Support
- UNIX
About Company
From installs and commercial kitchen equipment repair to manufacturer-recommended maintenance, Whaley Foodservice keeps your equipment running better, and longer. We’re in it for the long haul.
