Senior Administrative Assistant – City Attorneys Office

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Are you motivated by challenging work and being part of a high-performing legal team Are you resourceful adaptable and effective in variety of communication settings

Do you demonstrate self-awareness and sound judgement Do you embrace and act on feedback Do you understand the need for procedure but are not shy about identifying new ways of operating Do you actively pay attention to small details and appreciate working in a team setting

If so the Bellevue City Attorneys Office is the place to be. We are looking for an attentive analytical and self-directed Sr. Administrative Assistant. At the City of Bellevue youll be part of a team committed to providing exceptional public service upholding the public interest and being part of the community vision. The City of Bellevue is a dynamic international and multicultural future-focused diversity driven high performing City. The City invests in its employees and encourages and rewards employee growth and development. Bellevue welcomes the world - our diversity is our strength. Its what makes the City of Bellevue an exciting place to work live and explore.

The responsibilities of this Sr. Administrative Assistant include:

• Provide administrative support to the City Attorney Deputy City Attorney and the Office including: scheduling and maintaining calendars drafting and editing documents preparing correspondence and presentations maintaining an organized filing system and serving as a liaison with other departments
• Learn support and provide back up to the Office Manager
• Learn support and provide back up to Legal Secretaries
• Responsible for communications (receiving requests and coordinating responses) for the City Attorney inbox and with the City Manager and Council Office
• Lead the production of the City Council Agenda Packet materials for the Office which includes preparing initial drafts of legislations tracking the status of agenda items and communicating with Council Office and City Clerks Office staff as needed
• Point person for contracts and amendments including creating and tracking expenditures of these contracts
• Develop and maintain the City Attorneys Office SharePoint Intranet and Internet site
• Assist create and manage reports such for KPI(key performance indicators) accountability measures use data of programs/tools as needed
• Assist with the City Attorneys Office leadership team in budget proposal writing coordination and tracking
• Perform other duties and work on special projects as assigned

To be a successful candidate you must demonstrate self-awareness be effective in a variety of communication settings and be able to work independently while managing a large variety of assignments. You must be able to respond with the appropriate level of urgency to a diverse set of circumstances and take effective action. You must be a creative thinker and proactive in problem solving. You must have great attention to detail and have strong organizational skills. It is also essential that you can work well and communicate effectively with people at all levels of the organization with a high degree of professionalism integrity and discretion.

Supervision

• Receives moderate supervision. Supervisor generally indicates what is to be done and provides instruction only for new difficult or unusual assignments.
• No formal supervisory responsibilities however may provide orientation and task instruction to new office and clerical staff.

Qualifications

• Strong written and oral communication skills.
• Exceptional organizational and detail-oriented skills.
• Strong time management skills.
• Ability to multi-task prioritize work balance competing demands with frequent interruptions and meet established deadlines.
• Proficient with Microsoft Word; Outlook; PowerPoint Excel SharePoint. Experience with case management system Prolaw preferred.
• Strong interpersonal skills including ability to maintain confidentiality and to work with people in a sensitive and courteous manner.
• Ability to work as a team player as well as independently with minimal supervision.

Education and Experience:

• Four-year college degree with major coursework in a discipline related to the duties of the position.
• Four years of progressively responsible related office support or legal secretarial work is preferred.
• Or any equivalent combination of education experience and training that provides the required knowledge skills and abilities.

• Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

any technical difficulties with your application please contact the NEOGOV support line at .

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