Payroll Specialist

JOB SUMMARY

Process payroll for Quebec and other provinces. Check figures postings and documents for accuracy. Organize secure and maintain all files records cash and cash equivalents in accordance with policies and procedures. Record store and/or analyze computerized financial and payroll information. Prepare maintain audit and distribute statistical financial accounting auditing or payroll reports and tables. Review verify and reconcile punches hours worked pay adjustments and other pay-related information and post information onto designated records. Back up transaction files and transmit to payroll system according to company procedures. Process and/or issue employee paycheques and statements of earnings and deductions. Compute employee wages and deductions (e.g. union dues insurance meals) and enter into payroll system. Provide information to employees and managers/supervisors on payroll matters tax issues benefit plans and collective bargaining agreement provisions. Complete batch adjustments to payroll. Assist properties with time and attendance.

Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

CRITICAL TASKS

Policies and Procedures
Maintain confidentiality of proprietary materials and information.
Protect the privacy and security of coworkers.
Follow company and department policies and procedures.
Protect company tools equipment machines or other assets in accordance with company policies and procedures.
Perform other reasonable job duties as requested by Supervisors.

Communication
Bilingual preferred (French and English)
Talk with and listen to other employees to effectively exchange information.
Speak to coworkers and others using clear appropriate and professional language.
Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in ones voice using the callers name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.
Discuss work topics activities or problems with coworkers supervisors or managers discreetly and quietly avoiding public areas of the property.
Assists Management
Assist management in preparing payroll of hourly and salaried employees (e.g. ensure accuracy adjustments and distribution).

Working with Others
Support all co-workers and treat them with dignity and respect.
Handle sensitive issues with employees and others with tact respect diplomacy and confidentiality.
Develop and maintain positive and productive working relationships with other employees and departments.
Actively listen to and consider the concerns of other employees responding appropriately and effectively.

Physical Tasks
Enter and locate work-related information using available systems.
Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance.
General Finance and Accounting
Prepare and audit statistical financial accounting auditing or payroll reports and tables.
Organize secure and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
Check figures postings and documents for correct entry mathematical accuracy and proper codes.
Record store and/or analyze information using company authorized software.

Payroll
Maintain update and create employee payroll records and files (e.g. new employees transfers previous error retroactive increases and sick pay).
Secure and archive required payroll records for the appropriate length of time per provincial federal and company guidelines.
Review verify and reconcile punches hours worked pay adjustments and other pay-related information for biweekly pay.
Back up transaction files and transmit to payroll system by time and date according to company procedures.
Complete and input pay adjustments as required.
Process and/or issue employee paycheques and statements of earnings and deductions.
Review payroll register from payroll system for accuracy.
Compute employee wages and deductions (e.g. union dues insurance meals) and enter into payroll system.
Handle inquiries and provide information to employees and managers/supervisors on payroll matters tax issues benefit plans and collective bargaining agreement provisions.
Complete batch adjustments to payroll.
Assist properties with time and attendance.
Process other earnings such bonuses and incentives as required.

CRITICAL COMPETENCIES

Analytical Skills
Computer Skills Advanced Microsoft Excel an asset
Arithmetic Computation
Problem Solving
Decision-Making
Interpersonal Skills
Interpersonal Skills
Works well independently and with others
Diversity Relations
Communications
Listening
English Language Proficiency
French Language Proficiency
Applied Reading
Form Report and Log
Personal Attributes
Integrity
Dependability
Organization
Detail Orientation
Time Management

PREFERRED QUALIFICATIONS

Education
Payroll Compliance Practitioner (PCP) preferred

Related Work Experience
At least 2 years of related work experience must have Quebec payroll experience
Experience with ADP WFN and UKG timekeeping system an asset

Supervisory Experience
No supervisory experience is required

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.

Notification to Applicants: Le Centre Sheraton Montreal Hotel takes seriously its obligations under provincial human rights and accessibility legislation (such as the Accessibility for Ontarians with Disabilities Act 2005 the Accessibility for Manitobans Act and Nova Scotia Accessibility Act). We are happy to provide accommodations to job applicants needing assistance. If you require an accommodation in relation to this job posting our online application or an interview please call or email and a member of our Human Resources team will respond to your request. Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process. This posting is for an existing vacancy.