Business Support & Marketing Specialist
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Job Location:
Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
JOB DESCRIPTION:
About Abbott
Abbott is about the power of health. For more than 125 years Abbott has been helping people reach their potential because better health allows people and communities to achieve more. With a diverse global network serving customers in more than 160 countries we create new solutions across the spectrum of health around the world for all stages of life. Whether its next-generation diagnostics life-changing devices science-based nutrition or novel reformulations we are advancing some of the most innovative and revolutionary technologies in healthcare helping people live their best lives through better health.
Main Purpose of the Role
For Abbott Vascular Division we are looking for a Business Support Specialist to join our team in Poland. The position will have direct report line to Business Unit Manager to provide administrative and project assistance. His/her duties include general administrative tasks and coordination which aid in the smooth running of the division as well as providing administrative aid to the managers and staff.
What Youll Do
Administrative & marketing support
Provide administrative support to Vascular business
Performs administrative and incidental administrative functions such as preparing correspondence answering telephones maintaining files and supplies keeping appointment calendar compiling and preparing regular and special reports and other tasks as necessary
Draft distributors agreements and work with sales & marketing & legal on the contents and approvals
Develop strong acquaintance to ABT policies in terms of:
Contracts: Distributors HCPs Third parties
Activities as Trainings & Workshops and all documentations in line with compliance requirements and policies.Works on Microsoft Office Suite and use of other business-specific software including the Corporate Travel website and employee performance management systems (as applicable). Coordinates new employee office set-ups and on-boarding.
Provide basic HR transactional services such as contact person towards Insurance companies payroll provider for information on holiday tracking. Escalate to HR Business partner when necessary.
Schedules and coordinates meetings; initiates and follows up on all hotel and travel arrangements; prepares itineraries.
Handles all confidential correspondence and inter-company communications.
Facilitates general inter-departmental communications and interfacing.
May provide training and orientation to new staff.
Support finance team with invoices and accounting informations on ad-hoc basis.
Conferences marketing/education events & activities
Work with Business Unit Managers to execute the yearly marketing activities/budget
Include support for tracking Marketing budget expenditures.
Providing the accruals information of activities to finance in a timely manner
Work closely with vendors to highlight products acquire appropriate meetings space and manage attendee registration.
Develop communications to the field management and attendees to ensure companywide awareness of the event.
Manage the planning and supervision of all outside contractors to include installation and dismantle labour trucking arranging of utilities needed on-site cooperation and communication with the association sponsoring the event.
Serve as liaison with healthcare societies ensuring strategic alliances and corporate relationships are generated and sustained in a professional manner. After event provide proper and timely payment of invoices charge backs lead generation and complete event report.
Make sure to execute each event in advance to ensure success.
Required qualifications and background:
2 - 3 years of work experience in the field of administration (conventions and event planning will be a plus) preferred in the industry of medical device pharmaceutical healthcare or another similar field.
Fluent (spoken and written) in English and the local office language
Previous experience using Microsoft Outlook and the demonstrated ability to use Outlook Scheduler.
Advanced knowledge working with Microsoft Office (Word Excel PowerPoint) and having analytical capabilities
Experience working in a broader enterprise/cross-division business unit model preferred.
Ability to work in a highly matrixed and geographically diverse business environment.
Ability to work within a team and as an individual contributor in a fast-paced changing environment.
Ability to leverage and/or engage others to accomplish projects.
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
Multitasks prioritizes and meets deadlines in timely manner.
Strong organizational and follow-up skills as well as attention to detail.
Ability to travel (approximately 5%).
Ability to maintain regular and predictable attendance.
Team player within a matrix organization design.
How we will reward you
As youd expect from a global healthcare company we offer stable employment conditions long-term career perspectives and attractive salary with bonus potential. A range of benefits include a superb defined contribution pension scheme private healthcare life assurance and a flexible benefits scheme.
Follow your career aspirations toAbbottfor diverse opportunities with a company that can help you build your future and live your best an Equal Opportunity Employer committed to employee diversity.
Connect with us at onFacebookat on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is
N/AIn specific locations the pay range may vary from the range posted.
JOB FAMILY:
Sales Support & Administration
DIVISION:
AVD Vascular
LOCATION:
Poland > Park Postepu : Building B
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Yes 5 % of the Time
MEDICAL SURVEILLANCE:
Yes
SIGNIFICANT WORK ACTIVITIES:
Not Applicable
Required Experience:
IC
Key Skills
- Digital Marketing
- Marketing
- Google Analytics
- Pardot
- HTML5
- MailChimp
- Marketing Automation
- Salesforce Marketing Cloud
- HubSpot
- Responsys
- Email Marketing
- Social Media Management
About Company
WHO WE ARE CREATING LIFE-CHANGING TECHNOLOGY From removing the regular pain of fingersticks as people manage their diabetes to connecting patients to doctors with real-time information monitoring their hearts, from easing chronic pain and movement disorders to testing half the world’s ... View more
