Office Administrator (Part-Time)

The Office Specialist will play a crucial role in supporting the day-to-day administrative tasks and ensuring the smooth functioning of our office operations.

Qualifications :

Responsibilities:

• Provide administrative & workplace support to ensure efficient office operations (i.e. office cleaning coordination providing IT equipment to our team members with the support of our IT team).
• Provide administrative assistance for employees in Poland (contracts medical insurance etc.)
• Act as the administrative interface with our Services Providers and local authorities (ex: office maintenance landlord cleaning service ZUS Embassies etc.)
• Support local accounting need (collecting invoices initiating payment requests etc.)
• Handle incoming/outgoing calls emails shipments and correspondence redirecting them as appropriate.
• Manage travel arrangements with our local provider.
• Maintain filing systems both electronic and physical ensuring accuracy and accessibility of documents.
• Assist in organizing company events and gatherings.
• Perform general clerical duties including signing photocopying and mailing.
• Order office supplies and maintain inventory levels.
• Perform other administrative tasks as assigned.

Requirements:

• We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator based in Warsaw.
• Fluency in Polish and English is essential; proficiency in Ukrainian is a plus.
• Proven experience as an Office Administrator or equivalent.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Teams & MS Office (Word Excel Outlook PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional demeanor and strong work ethic.
• Ability to work effectively both independently and as part of a team.
• Flexibility to adapt to changing priorities and work environments.

Education and Experience:

• High school diploma or equivalent; additional certification in Office Management or related field is a plus.
• Previous experience in a similar role preferred.
• Basic knowledge of Polish labor law would be a plus

Working Conditions:

• This is a part-time in-office position based in Warsaw (Mokotów) Poland.
• Standard hours of work apply with occasional flexibility required to accommodate business needs.
• Employment under labor contract (umowa o pracę)
• 10/13 days of paid vacation annually
• Medical insurance
• English language courses
• Internal learning opportunities

Additional Information :

Ubisoft is committed to enriching players lives with original and memorable gaming experience. We create worlds where people can express themselves explore and discover new possibilities. 

Are you looking to work with enthusiastic experts who are tackling game-changing challenges in entertainment and beyond At Ubisoft we offer an open environment where bright ideas are given a chance to shine and everyone is eager to share knowledge.

Challenge accepted

Remote Work :

No

Employment Type :

Part-time