Support Coordinator Preschool 2025-26

POSITION OBJECTIVE:

The position of Support Coordinator - Preschool is for the purpose of providing administrative and logistical support for the Preschool Program with a focus on customer service public relations and support to the Preschool operations.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

Manages and monitors preschool enrollment and registration systems
Responds to inquiries from a wide variety of internal and external stakeholders to ensure program enrollment in the Preschool program is verified in accordance with State Law Board Policy and established internal procedures.
Organizes conferences meetings workshops and other activities including providing logistical support including maintaining records of attendance for STARS accounting.
Verifies student enrollment in CEDARS and state immunization system.
Performs skilled word processing and data entry utilizing various platforms
Serves as primary customer service contact for Preschool program.
Facilitates relevant budget processes (budget requests purchasing monitoring etc.)
Support the preschool registrations fee collection budget management and purchasing.
Is self-sufficient with new technology and systems and transfers knowledge from one situation to another
Serves as liaison for the Preschool program in its interaction with schools departments and the general public
May serve as project facilitator or leader as designated by the Preschool program
Compiles data for State District and Board reporting.
Monitors and tracks department budget including requisitions purchase orders and payment to district staff.
Initiates monitors and tracks purchase orders
Provides training and oversight to administrative support staff
Prepares materials for required reports including presentations and documents for reports to District and community leaders
Handles accounts receivables; calculates prepares adjusts ProCare billing; deals directly with clients regarding billing questions notification of unpaid bills and efforts to collect unpaid bills.
Coordinates DCYF Childcare Resources and applicable grants payments and billing
Maintains and updates department communication including email website and other methods.
Coordinates curriculum support for Preschool including textbooks and supplies ordering and inventory.
Supports classified staff assigned to the Preschool Program; provides direction and monitors workload; assists with the hiring process and provides input to performance evaluations.
Maintains and tracks student data as required for the position.
Maintains records of departmental procedures and documentation.
Provides direct or indirect administrative support for the Preschool Program administrative team.
Works collaboratively with other departments as required.
Performs other job-related duties as assigned.

REPORTING RELATIONSHIPS:

Reports directly to and is supervised by the Operations Coordinator.

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:

2 years previous administrative support experience demonstrating increasing responsibilities
High school diploma or equivalent

Preferred
Associates degree in business or related field
Administrative support experience within a public school district
Bilingual or multilingual

LICENSING REQUIREMENTS (positions in this class typically require):
None

KNOWLEDGE (position requirements at entry):

Possesses knowledge of District procedures regarding accounting budget purchasing and enrollment
Extraordinary patience tact mental and emotional ability in high pressure situations.
Childcare Subsidy Program Regulations and Procedures
Demonstrates an understanding of requirements of State and District Reporting requirements
Understands and addresses privacy requirements for student data
Possesses knowledge of required computer applications and programs for the position
Awareness of the impact of social and economic factors on families and students that impact student success
Possesses knowledge of district resources accessible to families
Understands basic structure of schools

SKILLS (position requirements at entry):

Provides services in respectful and empathetic manner.
Possesses effective oral and written communication skills.
Demonstrates the ability to work independently and exercise independent judgment.
Demonstrates computer skills including word processing data entry and development and maintenance of spread sheets and other data files.
Ability to prioritize work with a focus on balancing crisis/family need situations with administrative support work.
Demonstrates planning skills required for completion of key work responsibilities
Possesses creative problem-solving skills
Demonstrates excellent organizational skills with the ability to prioritize work and move between multiple tasks with ease and professionalism in a fast-paced environment
Demonstrates the ability to work independently and exercise independent judgment
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations including the ability to communicate with families who have varying degrees of English proficiency
Ability to work under pressure and meet inflexible deadlines which may require working additional hours including occasional weekends and evenings.
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping kneeling crouching reaching standing walking pushing pulling lifting finger dexterity grasping talking hearing seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time.

Incumbents may be subjected to moving mechanical parts odors chemicals extreme temperatures inadequate lighting workspace restrictions and intense noises.

CONDITIONS OF EMPLOYMENT:

CTSA salary classification 4 $76719 to $80757(starting at $76719 annual salary) 40 hours per week for a 260-day annual assignment.

Medical dental vision long-term disability and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Bellevue School District does not discriminate in any programs or activities on the basis of sex race ethnicity creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression gender identity homelessness immigration or citizenship status the presence of any sensory mental or physical disability neurodivergence or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Racial Discrimination and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham or

Sex-based Discrimination including Sexual Harassment: Title IX Coordinator: Jeff Lowell or

Disability Discrimination:
Section 504/ADA Coordinator: Kerince Bowen or

Mailing address for all three: 12111 NE 1st Street Bellevue WA 98005.

Members of the public with disabilities who have specific concerns about the effectiveness of the Districts communications to them should contact Janine Thorn Chief Communications and Engagement Officer at or

Mailing address for all three: 12111 NE 1st Street Bellevue WA 98005.

Required Experience:

IC