Executive Assistant, Senior Planning and Economic Development

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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

The City of Richmonds Department of Economic Development seeks a highly skilled and experienced Executive Assistant Senior to provide professional-level administrative support for the Deputy Chief Administrative Officer (DCAO) for Planning and Economic Development. The incumbent will work in a fast-paced environment that demands strong organizational interpersonal and multitasking abilities. This position plays a critical role in supporting strategic priorities by facilitating communication coordinating operations and ensuring the efficient functioning of the Deputy CAOs portfolio of city agencies.

• Managing a dynamic and highly confidential executive calendar including scheduling internal and external meetings events and travel arrangements.
• Preparing editing and proofreading complex documents reports presentations correspondence and talking points for the Deputy CAO.
• Serving as a liaison between the Deputy CAO and City agencies external partners elected officials and the public.
• Handling high-level sensitive communications with discretion and professionalism.
• Coordinating and supporting meetings including preparing agendas compiling materials taking minutes and tracking follow-ups.
• Monitoring project timelines and deliverables related to planning economic development and other strategic initiatives.
• Managing administrative processes including procurement expense tracking and records management.
• Supporting special projects and coordinating efforts across internal and external stakeholder groups.
• Performing research and assembling data needed for decision-making or presentations.
• Oversee daily operations of the DCAOs office including supply management mail distribution filing systems and office equipment coordination.

MINIMUM TRAINING AND EXPERIENCE:

• Associates degree in a related field such as business administration
• A minimum of two years of advanced administrative support customer service and paraprofessional analytical work preferably with experience supporting an organizations top executives.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

PREFERRED TRAINING AND EXPERIENCE:

• Demonstrated ability to multitask prioritize tasks and demonstrate exceptional dependability
• Excellent verbal and written communication skills using proper grammar and punctuation

LICENSING CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:

• None required

KNOWLEDGE SKILLS AND ABILITIES:
TYPICAL KNOWLEDGE SKILLS AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• Proficient in software such as Microsoft Office Suite RAPIDS etc.
• General knowledge of mathematics and accounting principles
• Knowledge of standard office equipment such as computers telephones copiers fax machines scanners presentation easels A/V equipment and podiums
• General knowledge of City rules legal codes andcourt procedures
• English language and grammar

Skills (some combination of the following):

• Preparing documents for workshops conferences and meetings
• Customer service
• Organizing files in a clear manner
• Coordinating and managing multiple schedules and projects at once
• Oral and written communication
• Reconciling discrepancies

Abilities (some combination of the following):

• Research information
• Think critically to solve problems
• Thrive in a self-directing environment
• Work independently
• Pay attention to detail
• Work efficiently in a fast-paced environment
• Multi-task
• Ability to switch gears at a moments notice

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with hands and fingers talk hear see and use repetitive motions; frequently reach balance and stand; and occasionally stoop crouch walk lift feel pull grasp and terms of the physical strength to perform the essential duties this classification is considered to be sedentary (exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects) but may differ based on area of focus. The working conditions may contain environmental hazards depending on area of focus.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

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